Faculty Affairs Administrator 2

Location
California, United States
Posted
05 Oct 2019
End of advertisement period
05 Dec 2019
Ref
84903
Contract Type
Fixed Term
Hours
Full Time

The Department of Psychiatry & Behavioral Sciences is seeking a Faculty Affairs Administrator 2 for an 8 month assignment with the possibility to continue on beyond the original assignment. The Faculty Affairs Administrator will provide subject matter expertise in assigned program areas, evaluate program policies and procedures, represent the programs within the Department and to the School of Medicine and ensure compliance with school and university policies. Reporting to the Director of Faculty Affairs & Strategic Planning, this position will provide analysis and guidance within the Department regarding academic staff appointments, reappointments, promotions and the search process. The Faculty Affairs Administrator 2 will advise the Department Chair, DFA and Division Chiefs on matters including searches, leaves, recalls and other actions and will act as a liaison between the Department and the Office of Academic Affairs. 

The Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine places high importance on advancing science and integrating our mission with those of clinical innovation and service, educational excellence, community engagement and commitment, and professionalism and leadership development. This approach allows us to change future understanding and practices in our fields of science, the health professions, and society at large. It is an approach that stretches the traditional boundaries of an academic department and acknowledges the interdependent nature of the five missions with which we are entrusted. For us, the vision affirms the diverse activities, past successes, and distinct career paths of our multidisciplinary faculty. It establishes a mindset that will help draw our people together to collaborate and combine efforts that are necessary in moving forward this full academic portfolio. Finally, it is a vision that provides an authentic rationale for growth in a number of critical areas arising in fields from basic science to public policy.

For more information about the Department of Psychiatry please visit our website: http://med.stanford.edu/psychiatry.html

Duties include:

  • Provide operational support and guidance to search/review committees and make recommendations for process improvement.
  • Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
  • Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
  • Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
  • Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
  • Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
  • Oversee all faculty visa matters, as needed.


* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • Program management experience and/or strong knowledge of research and academic affairs
  • Demonstrated creativity, critical analysis, judgement and decision making skills
  • Expert use of MS Office Suite
  • Knowledge of Stanford operational and administrative systems


EDUCATION & EXPERIENCE (REQUIRED):

  • Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Excellent communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Demonstrated problem solving and analytical skills.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • Occasional extended hours.

Additional Information

  • Schedule: Full-time
  • Employee Status: Fixed-Term
  • Grade: G

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