Finance/Grants Management Specialist

California, United States
04 Oct 2019
End of advertisement period
04 Dec 2019
Contract Type
Full Time

The Department of Medicine (DOM) began medical instruction in 1909 with students receiving their MD degree in 1913. Over the past one hundred plus years, we have graduated thousands of students and have expanded to fifteen divisions. As an academic medical center, we have a tripartite mission (research, education, patient care). Most importantly, the Department of Medicine is a clinical department focused on human health. Our faculty and staff collaborate to support a broad spectrum of work from bench scientists doing basic research to educators training the next generation of physicians, to clinicians caring for patients in the hospital and clinics. We make inquiries at all levels that might translate into taking better care not only of the individual patients but also for whole populations of patients. In addition, the Department has a long history in computational science, quantitative science, health services research, informatics and epidemiology. If you would like to be a part of our history and help move us into the future, we welcome you to consider a career in the Department of Medicine.

The Research Administration Core is situated within the Department of Medicine in the School of Medicine. We are excited to recruit for a full-time research Accountant (Accountant 2) to work under minimal supervision to manage a variety of regular and recurring professional research administration and accounting functions involving pre-award and post-award analysis, review and reconciliation of federal, non-federal, and industry-sponsored accounts, both routine and complex. The position will provide fundamental support to divisions within the Department of Medicine; prepare, analyze, and communicate reports to faculty and divisions, advise on post-award spending and commitment activity, and oversee compliance related to post-award management. The position will interpret university and government policies and serve as a resource and subject matter expert.

Duties include:

  • Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision-making; develop conclusions, and present high-level summary of recommendations.
  • Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
  • Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
  • Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
  • Run and analyze financial reports, often from multiple systems; prepare management information reports.
  • Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
  • Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
  • Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Serve as a resource on subject area to principal investigator staff.
  • Construct and assemble data for budgeting, forecasting, and decision-making; develop conclusions, and present high-level summary of recommendations.

* - Other duties may also be assigned


  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Extreme attention to detail.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
  • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).


  • Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.


  • Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
  • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Knowledge of Generally Accepted Accounting Principles.
  • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
  • Demonstrated project management skills and ability to contribute as part of a project team.


  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work extended hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

  • Schedule: Full-time
  • Employee Status: Regular
  • Grade: H