MD Admissions Interview Coordinator

California, United States
28 Sep 2019
End of advertisement period
28 Nov 2019
Contract Type
Full Time

The Interview Coordinator will coordinate the rollout, execution, and evaluation of the Multiple Mini Interview (MMI) process as part of the School of Medicine’s M.D. applicant selection process. The Coordinator will be responsible for creating materials and presentations on MMI for training and operations. The Coordinator will also conduct an analysis and evaluate the efficiency and accuracy of MMI after the MMI cycle is completed. Ultimately, this position will ensure 400+ applicants invited to interview are handled as ethically, efficiently, and objectively as possible during the interview cycle. Duties and responsibilities are as follows, but are not limited to:

  • Recruit MMI raters and interviewers. Create, conduct, and update MMI training presentations for faculty, students, staff, and community raters.
  • Develop the annual MMI calendar and the event schedule for individual MMI days. Coordinate all activities on MMI day.
  • Adapt external MMI scenarios, operations guides, and systems for use at Stanford School of Medicine given its technology and resources. Create School of Medicine-specific guidelines and materials.
  • Conduct business analysis of roles and resources needed for MMI; create role descriptions and project plans specific to existing School of Medicine staff.
  • Design, update, and maintain forms used for interview ratings before and after admission season.
  • Evaluate and review efficiency and accuracy of MMI after MMI cycles complete; prepare reports and update guidelines, trainings, and materials based on results. Assist in the identification, development, and editing of next year’s MMI scenarios.
  • Update the MD Admissions Office operations manual and rater/reviewer manual to accommodate updates to the MMI process. Conduct periodic reviews with University stakeholders and modify based on input.

Stanford University School of Medicine sets the training ground for the next generation of physicians. Come make one of the best medical schools in the world even better.

About Stanford University School of Medicine

Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in research, education, and patient care.

With more than 2,304 faculty, each providing a unique mix of research, education, and patient care effort, organized in 30 academic departments and 16 interdisciplinary institutes and centers, supported by more than 3,900 staff, educating 3,000 students, postdoctoral fellows, clinical residents/fellows, and trainees, and collectively generating about $2.3B in revenues, the School of Medicine is Stanford’s largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.


  • Bachelor’s degree in education or social/behavioral sciences and 3-5 years of program/project coordination experience.
  • Experience developing training materials and executing programs involving new processes and technology among diverse teams.
  • Knowledge of project planning techniques; demonstrated ability to analyze, develop, and roll-out new projects.
  • Experience creating and maintaining training materials, including presentations, manuals, and web-based content.
  • Familiarity with conducting analyses, designing reports, and if needed, implementing the reports in web-based applications.
  • Ability to work with online applications and if needed, design, deploy, and maintain content in a web-based application.
  • Knowledge of general reporting principals and statistical analysis.
  • Demonstrated ability to work in teams.
  • Experience in technical writing.
  • Highly detail-oriented.


  • Bachelor's degree and 2 years relevant experience or combination of education and relevant experience.


  • Strong oral and written communication skills.
  • Excellent reading comprehension and writing skills.
  • Strong organizational, planning, and time management skills.
  • Demonstrated ability to work independently and make distinctions among competitive applicants.
  • Excellent interpersonal skills.
  • Professional oral presentation skills.
  • Project planning skills.
  • Understanding of financial transactions.
  • Intermediate computer technology skills (including internet, email, word processing, spreadsheets, graphic media, databases, and presentations).


  • Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
  • Occasionally lift, carry, push pull objects that weigh up to 10 pounds.
  • Rarely stand, walk, use a telephone and write by hand.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work extended or non-standard hours based on project or business needs. Occasional local and overnight travel required.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

  • Schedule: Full-time
  • Employee Status: Regular
  • Grade: G