Recruitment and Admissions Manager

4 days left

Location
California, United States
Posted
19 Sep 2019
End of advertisement period
19 Nov 2019
Ref
84675
Contract Type
Permanent
Hours
Full Time

Job Family: Student Services

Job Series: Student Services

Exemption: Exempt

FOR CONSIDERATION, PLEASE SUBMIT RESUME AND COVER LETTER. ALL FINAL CANDIDATES MUST COMPLETE A BACKGROUND CHECK.

Note: Not all unique aspects of the job are covered by this job description

The Freeman Spogli Institute for International Studies (FSI) is Stanford University's primary interdisciplinary research and teaching institute on international policy and international affairs. FSI is home to more than fifty faculty scholars and hundreds of other researchers and students—undergraduates, graduate and post-doctoral—who share an academic interest in international policy questions and challenges. FSI sponsors research and teaching programs, convenes conferences and seminars and hosts lectures by leading scholars and policymakers to advance understanding of the most pressing international policy challenges facing the world today. FSI also seeks to influence and shape policy by communicating research, data and ideas both in public and private to journalists and policymakers.

The Ford Dorsey Master’s in International Policy (MIP) at FSI is a two-year, graduate-level program that grants the Master of Arts degree. The MIP program produces leaders who will engineer policy and spur innovation in government, NGOs, IGOs, and private companies around the world. At the core of the MIP program are Stanford's exceptional faculty and an interdisciplinary approach to research and teaching. The program also combines theory and practice; encouraging students to utilize their knowledge in tangible ways, such as through the completion of summer internships and their participation in a capstone project. Students are broadly trained in both analytical and policy skills as well as on the substantive issues facing the world today. MIP classes include students of the caliber and diversity that are drawn to Stanford, while the program's small size fosters an intimate and dynamic learning experience.

The Recruitment and Admissions Manager reports to the MIP Associate Director, and serves as the MIP program lead for recruitment and primary resource on MIP admissions. The candidate will represent MIP and act as the principal point of contact on MIP recruitment and admissions, including as main liaison between the program and the Office of Graduate Admissions and other campus entities.

The Recruitment and Admissions Manager plays a key role in the MIP recruitment process, engaging in strategic planning to enroll the best students in the MIP program. The incumbent will plan and execute recruitment events and activities, attend and promote MIP at recruitment fairs, and devise and implement strategies that support the recruitment of the best-qualified students to the MIP program. As first point of contact with prospective MIP students, the incumbent will respond to inquiries about MIP in person and via email and telephone.

In collaboration with the FSI communications team, the Recruitment and Admissions Manager will design, develop, and maintain the MIP website. The incumbent will write new and repurpose existing content for the MIP website, and help to develop a social media and communications outreach strategy for student recruitment. The incumbent will write informational materials, brochures, white papers, and report on MIP activities in a student newsletter; prepare stewardship materials and power point presentations for Director’s use and biannual FSI Council meetings.

The Recruitment and Admissions Manager will facilitate the MIP application and admissions process. The incumbent will advise applicants regarding admissions eligibility and requirements, evaluate and process admissions applications, and serve as the primary resource for admission to the MIP program. The incumbent will be a subject matter expert on MIP degree requirements, and other issues related to recruitment and admissions. The incumbent will hire and oversee temporary staff during admissions season as needed.

JOB PURPOSE:

Administer, implement, and interpret university and department policies and procedures on issues regarding admission, financial aid, housing, registrar services, visa services, student life, advising, career counseling and academic services. Identify, clarify, and resolve highly visible or complex issues with substantial significance and impact that may span multiple areas, using advanced technical and professional knowledge requiring independent judgment.

CORE DUTIES*:

  • Administer an area or program in student services, evaluate and recommend decisions on program eligibility. Review decisions recommended by other staff.
    ◦ Represent MIP and act as primary point of contact on recruitment and admissions.
    ◦ As first point of contact with prospective MIP students, respond to inquiries about MIP in person and via email and telephone.
    ◦ Monitor the International Policy email accounts.
    ◦ Facilitate the application admissions process. Review and rank all applicants, use judgement to eliminate those that do not meet program requirements, rank remaining applicants and prepare and present a recommendation list to MIP faculty directors.
    ◦ In consultation with the Associate Director, determine criteria for admissions committee review of applicants and faculty composition of admissions committee; coordinate admissions committee meetings.
    ◦ Oversee and/or perform the preparation and issue of notification letters via email to applicants on behalf of MIP. Respond to all admitted and denied student inquiries regarding program in coordination with other MIP staff.
    ◦ Create and monitor MIP course information as needed to comply with University, School, and Department Guidelines.
    ◦ Maintain and update the Stanford Bulletin and Time Schedule on MIP degree requirements and courses.
    ◦ Oversee and/or perform duties associated with MIP course and room scheduling, book orders and guidance on academic policy. 
  • Collaborate with others to help resolve program issues and concerns, interpret policies, and mediate complex and sensitive issues.
    ◦ Serve as primary liaison between the MIP program and the Office of Graduate Admissions and other campus entities on annual updates, policies, and all issues related to recruitment and admissions.
  • Resolve multi-dimensional matters in response to students in crisis, at risk, or who have other program issues, counsel students and parents on sensitive and confidential issues.
  • Provide guidance and counsel, oversee and develop a wide range of programs and services, analyze effectiveness and make recommendations for future programs.
    ◦ Devise and implement strategies that support recruitment of the best-qualified students to the MIP program.
    ◦ Evaluate the MIP recruitment strategy and process, and make continuous recommendations for improvement.
    ◦ Evaluate the MIP application and admissions requirements and processes, and make continuous recommendations for improvement.
  • Reconcile complex issues; analyze diverse transactions from multiple sources.
  • Summarize data from multiple sources, prepare management reports and presentations.
    ◦ Gather and summarize input from prospective students, applicants, and admitted students.
    ◦ Prepare quarterly progress report to FSI’s Director and Deputy Director on Recruitment and Admissions portions of program development.
  • Identify and evaluate data needs, manage the implementation and development of technology.
    ◦ Manage the MIP website; build admissions blog; develop Facebook groups for admissions purposes; develop new SLACK channels for admissions and current students (academic and general questions).
  • Develop and implement plans for outreach efforts, develop and maintain external community and university liaison represent department and university at meetings and events.
    ◦ In collaboration with the FSI communications team, write new and repurpose existing content for the MIP website, and develop a social media and communications outreach strategy.
    ◦ Assist FSI communications team in developing outreach and marketing materials to highlight and advance awareness of the MIP degree program; write informational materials, brochures, white papers and report on MIP activities in a student newsletter; prepare materials for development and stewardship purposes and biannual FSI Council meetings; prepare power point presentations for Director’s use.
    ◦ Write and prepare supporting materials designed to promote gifting and financial support to student fellowship endowments.
    ◦ Attend recruitment events such as Grad Fairs and represent the MIP program.
    ◦ Deliver presentations to key target groups such as summer interns and early-career professionals.
    ◦ Coordinate and lead special recruitment and admissions events. These events include, but are not limited to student and faculty/staff panel discussions, webinars, workshops and presentations, outreach efforts, and program initiatives.
    ◦ Plan and execute the MIP Open House in autumn.
    ◦ Plan and execute Admit Day in spring.
    ◦ Assist in planning and attend Orientation and related events in autumn.
  • Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., in order to assist them in making appropriate choices and decisions.
    ◦ Support and provide advice to prospective applicants, applicants, and admitted applicants.
  • Apprise students of research, fellowship and scholarship opportunities, make recommendations and may award grants.
    ◦ Assist in admissions fellowship decisions. Serve as main contact for all admitted applicants who receive funding offers.
    ◦ Provide financial aid advising during the admissions process.
  • Apprise students of research, fellowship and scholarship opportunities, make recommendations and may award grants.
  • Serve as a subject matter expert to other departments; represent unit/department.
    ◦ Represent MIP at the local and campus level on recruitment and admissions, and at major events.
  • Lead, create and contribute to development of business practices and organizational change to improve processes and workflow.
  • May oversee, analyze and assist in financial processes and development of budgets.
    ◦ Support management of the MIP budget.
  • Serve as a key member of university wide teams and projects.
  • May train and supervise other staff, volunteers and temporary workers.
    ◦ Guide hiring and oversee temporary staff during admissions season as needed.
  • * - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

  • Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Advanced analysis and problem solving skills.
  • Advanced computer skills, including experience with Microsoft Office Suite.
  • Advanced customer service skills.
  • Relevant computer systems/technology experience.
  • Understanding of financial transactions.
  • Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
  • Domestic travel required

Certifications and Licenses:

  • None

PHYSICAL REQUIREMENTS*:

  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • None

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Employee Status: Regular
  • Grade: H