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Administrative Officer, College of Humanities and Social Sciences

Employer
ZAYED UNIVERSITY
Location
Abu Dhabi, United Arab Emirates
Closing date
18 Oct 2019

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THE OPPORTUNITY:

The College of Humanities and Social Sciences seeks an incumbent for the position of Administrative Officer to provide administrative support in coordinating a variety of administrative and operational activities in the college.

KEY ACCOUNTABILITIES

  • Performs administrative duties for the Dean and Associate/Assistant Dean.  
  • First point of contact for students and faculty and a variety of internal and external clients and colleagues.
  • Receives incoming visitors and phone calls and responds to requests.
  • Prepares bilingual Arabic and English correspondence, presentations, reports, agendas, background materials and minutes. Maintains files and stock of informational material for visitors.
  • Organizes and schedules meetings and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.  
  • Collects, screens, distributes mail and prepares outgoing mail and liaises with courier companies for collection, when needed.
  • Maintains office supplies and equipment.
  • Collects, distributes and sends faxes, performs photocopying, maintains working order of the office machinery.
  • Maintains updated College faculty databases as well as tracking and retrieving frequently requested.
  • Coordinates and liaise events and Conferences under the CHSS and keeps track of faculty PD.
  • Maintains student files; responds to student inquiries; maintains database on students.
  • Registers the attendance record of the students into the university system in case of faculty‘s absence.
  • Assists faculty in exam preparation for students.
  • Assist in the implementation and coordination of Digital Badges
  • Contributes to special projects when required.

REQUIREMENTS:

  • Must possess a Bachelor degree from an accredited institution, with a minimum of 2 years of experience working in a secretarial/ administrative role, preferably with senior management or in an educational institution.
  • Demonstrated success in planning, organization and execution of programs, events, service and deliverables.
  • High degree of computer competency using email, Office (Word, Excel and PowerPoint), web-based tools.
  • Sound working knowledge of Zayed University is preferred.
  • Bilingual (English/Arabic) is an asset
  • Experience working in the academic environment.

BENEFITS:

The University’s benefits package is highly attractive, with competitive salaries, housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

APPLY:

In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.

While we appreciate all applications, you will be contacted only if you are selected for an interview.

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