Program Manager, Addiction Medicine

4 days left

Connecticut, United States
17 Sep 2019
End of advertisement period
17 Nov 2019
Contract Type
Fixed Term
Full Time

University Job Title: Program Manager 1
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Fixed
If Fixed Duration, Period: 2 years from date of hire
If Fixed Duration, is continuation possible? Yes
Other Fixed Duration Date: 30-Sep-2021
Compensation Grade: Administration & Operations
Compensation Grade Profile: Manager; Program Leader (24)
Work Location: Medical School Campus
Worksite Address: 367 Cedar Street New Haven, CT 06510
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Administration, Clinical, Research Res Support, Research/Support
Total # of hours to be worked: 37.5

Position Focus:

Working with the Program in Addiction Medicine Director and Associate Director, this Program Manager will manage activities and staff related to multidisciplinary research projects, grants, grant applications, training programs, educational activities and the Addiction Medicine fellowship. Responsibilities include identifying and responding to funding opportunities, oversight and management of funding resources, interacting with other Yale Programs, Sections, Departments, Schools and constituents at other Universities, local, state and federal agencies and organizations focused on addiction. The position will establish project management timelines, clarify deliverables, and produce high quality status reports/communications, monitor staffing allocations and produce standard operating procedures for projects.

Essential Duties

  1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
  2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
  3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
  4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget.
  5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
  6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
  7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content.
  8. Performs other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor’s Degree in a related field and four years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Well-developed program management skills with the following skills: track deliverables, develop/implement timelines, apply critical thinking to advance projects, and drive deliverables via facilitation and supervision of teamwork.

Required Skill/Ability 2:

Demonstrated ability to independently carry out literature reviews, edit/draft project related documents. Develop abstracts/manuscripts, prepare reports to summarize data analysis results, interpret findings and provide conclusions/recommendations.

Required Skill/Ability 3:

Demonstrated ability to conduct evaluation of training program activities and educational scholarship activities. Strong interpersonal skills and the ability to work as a team and independently.

Required Skill/Ability 4:

Strong knowledge of Excel, Word, PowerPoint, EndNote, web-based and social media platforms.

Required Skill/Ability 5:

Demonstrated ability to independently and accurately oversee budgets, hiring, administrative meetings, educational conferences and collaborations.

Preferred Education, Experience and Skills:

Master's Degree in public health or a research-related field with 3 years of related work experience.

Weekend Hours Required? Occasional
Evening Hours Required? Occasional
Drug Screen: No
Health Screening: No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:

Note: Yale University is a tobacco-free campus