Human Resource Coordinator

4 days left

California, United States
17 Sep 2019
End of advertisement period
17 Nov 2019
Contract Type
Full Time

Stanford University is seeking a Human Resources Administrator 1 to provide human resources administrative support under the direct supervision of the manager/director, provide human resources administrative support. Act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

The Department of Pediatrics is seeking an early careerist to assume the role of Human Resources Coordinator (HRA1). The HR Coordinator provides human resources administrative support under the direct supervision of the manager/director and acts as the first point of contact for most human resources inquiries (e.g. serve as resource to staff and faculty on human resources policies, procedures, and practices). This position will be critical to day-to-day operations including but not limited to: 1) coordinate onboarding and compliance training appointments for newly hired staff, faculty and student workers; 2) ensure confidential personnel files are accurately updated and maintained; 3) provide administrative support for recruitments, tracking and updating disposition data of applicant pools; 4) perform HRIS data entry while ensuring data integrity, and more.

The HR Coordinator must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to HR functions. The Department of Pediatrics HR team regularly engages in conversations, ideas and initiatives to help benefit those that we serve the HR Coordinator must be able to understand, develop and practice a servant leadership philosophy.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply cover letters are welcome but not required. Thank you for considering employment opportunities with the Department of Pediatrics.

Duties include:

  • Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
  • Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
  • Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
  • May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
  • Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
  • Maintain personnel and human resources related files.
  • Provide general administrative support for human resources staff.

* - Other duties may also be assigned


Bachelor’s degree in human resources, healthcare administration or related field.


Associate degree and two years of relevant experience, or a combination of education and relevant experience.


  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
  • Experience using email and internet.




  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Travel on campus to schools/units.

Additional Information

Schedule: Full-time
Job Code: 4701
Employee Status: Regular
Grade: F
Department URL:
Requisition ID: 84657