Administrative Associate, Justice Advocacy Project, Stanford Law School

California, United States
14 Sep 2019
End of advertisement period
14 Nov 2019
Contract Type
Fixed Term
Full Time

The Stanford Three Strikes and Justice Advocacy Project is a nationally recognized criminal justice reform and litigation program based at Stanford Law School. The Project represents prisoners serving life sentences for nonviolent crimes, assists with prisoner reintegration to communities, and develops related policy reforms on the national, state, and local levels.

We are seeking an Administrative Associate to provide operational and administrative support to our Project. The Administrative Associate will become an integral part of a small team managing and developing strategic plans for programs that influence national public policy and criminal justice reform. This position reports to the Deputy Director of the Justice Advocacy Project, Susan Champion.

You should be highly motivated, well-organized, and able to work independently to provide operational and administrative support to our programs related to criminal defense litigation, public policy, and prisoner reentry support. In addition, you must be comfortable interacting with incarcerated clients, government officials, community organizers, policy advisors, elected officeholders, and law enforcement officers. Previous Administrative Associates have had a strong interest in the law and have moved directly from this position to law school.

Core duties:

  • Manage contact with Project clients, including phone calls and written correspondence. Respond to inquiries from clients, attorneys and the community and refer as appropriate.
  • Support litigation in state and federal courts. This includes assisting with legal pleadings, formatting documents according to court rules, gathering and submitting litigation documents, managing filing systems, and tracking court deadlines.
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
  • Draft and/or generate routine communications.
  • Arrange travel in compliance with departmental policies
  • Maintain office supplies and equipment; obtain vendor quotes, as needed.
  • Contribute to Project communications and administration planning. Includes managing website and social media.
  • Perform project associated duties including monitoring project scope and reporting concerns to the Director.
  • Compile data and generate reports and metrics related to the project.

Minimum Requirements

Education & Experience:

High school diploma and three years of administrative experience, or combination of education and relevant experience. Bachelor’s degree preferred.

Knowledge, Skills and Abilities:

  • Demonstrated multi-tasking ability to manage multiple parallel projects and competing priorities
  • Proficient computer skills and demonstrated experience with office software (Microsoft Word/Excel) and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills. Comfort with significant phone contact
  • Ability to prioritize and multi-task.
  • Experience updating websites and using social media
  • Valid Driver’s License, and comfort with occasional long distance driving


  • Experience in the areas of criminal justice reform, prisoner reentry, and/or post-conviction litigation
  • Experience with indigent and mentally ill populations
  • Interest in advanced studies and academic research in related field
  • Experience in a law firm a plus

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford University is an affirmative action and equal opportunity employer, committed to increasing the diversity of its workforce. It welcomes applications from women, members of minority groups, veterans, persons with disabilities, and others who would bring additional dimensions to the university's research and teaching mission.
Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.

Additional Information

  • Schedule: Full-time
  • Employee Status: Fixed-Term
  • Grade: E
  • Department URL: