Director or Facilities, Space Management

Location
California, United States
Posted
07 Sep 2019
End of advertisement period
07 Nov 2019
Ref
84566
Contract Type
Permanent
Hours
Full Time

The Department of Psychiatry & Behavioral Sciences at Stanford University’s School of Medicine is seeking a Director of Facilities & Space Management. Reporting to the Director of Finance and Administration (DFA), the Director of Facilities & Space Management will be responsible for the management, acquisition, allocation, renovation, set-up and maintenance of all departmental facilities and space to align with the strategic objectives of the department. This includes the implementation of facility plans with the Department Chair, DFA, School of Medicine, hospital/clinics and the integration of these growth and relocation plans with appropriate wet lab, dry research, instructional and clinical space and operational facilities. This position plays a key leadership role to implement and track the completion of the department’s strategic operational initiatives in conjunction with the Department Chair, DFA and the faculty leadership team.

This position will also provide supervision and day-to-day management of administrative and lab support in the areas of health and safety, compliance (including compliance reporting), and process improvement for divisional, administrative and lab support staff.

The Department of Psychiatry and Behavioral Sciences places high importance on advancing science and integrating our mission with those of clinical innovation and service, educational excellence, community engagement and commitment, and professionalism and leadership development. This approach allows us to change future understanding and practices in our fields of science, the health professions, and society at large. It is an approach that stretches the traditional boundaries of an academic department and acknowledges the interdependent nature of the five missions with which we are entrusted. For us, the vision affirms the diverse activities, past successes, and distinct career paths of our multidisciplinary faculty. It establishes a mindset that will help draw our people together to collaborate and combine efforts that are necessary in moving forward this full academic portfolio. Finally it’s a vision that provides an authentic rationale for growth in a number of critical areas arising in fields from basic science to public policy.

For more information about the Department of Psychiatry please visit our website: http://med.stanford.edu/psychiatry.html

Duties include:

  • Oversee the daily operation and management of assigned facilities and programs, including scheduling and assigning work to staff and coordinating with staff, subcontractors, and/or vendors; coaching lower level managerial staff; overseeing staffing and performance evaluation of assigned staff; contributing to department or division staffing needs forecast.
  • Clarify and resolve problems spanning multiple areas or technical fields and/or oversee or develop programs within assigned facilities.
  • Manage and/or develop budget for area of responsibility, including staffing, maintenance, contracts, etc.
  • Manage ongoing service contracts as applicable.
  • Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.
  • Oversee and/or monitor project activities; ensure integration with larger unit goals; coordinate with staff, subcontractors, and/or vendors.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • 3 years of related experience preferred

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Two or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
  • Demonstrated ability to work and communicate effectively with others.
  • Demonstrated experience managing service contracts.
  • Demonstrated experience developing and managing budgets.
  • Demonstrated experience planning, developing, and implementing programs.
  • Ability to interpret planning specifications, documents, working drawings, and related reports.

PHYSICAL REQUIREMENTS*:

  • Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.
  • Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • Requires 24-hour response availability seven days per week for emergency situations.
  • May be exposed to noise > 80dB TWA.
  • May working at heights 4 - 10 ft.

Additional Information

Schedule: Full-time
Job Code: 4362
Employee Status: Regular
Grade: J
Requisition ID: 84566