Clinical Research Coordinator Associate

California, United States
31 Aug 2019
End of advertisement period
31 Oct 2019
Contract Type
Full Time

The Department of Psychiatry and Behavioral Sciences Stanford University is seeking a Clinical Research Coordinator Associate with expertise in neurocognitive testing and performing ambulatory Polysomnography related to the collection of clinical data. This position perform duties related to the coordination of clinical studies. Coordinate moderately complex aspects of one or more clinical studies. Work under close direction of the principal investigator and/or study coordinator/supervisor. 

Duties include:

  • Administer standard neurocognitive questionnaires and tests including measures such as MMSE, RAVLT, Boston Naming, JLO, Digit Span, BDI, WTAR etc. Score test measurements and questionnaires, and code data for computer entry. Perform quantitative review of forms, tests and other measurements for completeness and accuracy.
  • Perform full polysomnography using ambulatory device, including placement of EEG, EOG, EMG, expiratory/inspiratory nasal airway pressure, nasal/oral airflow, finger pulse oximetry, electrocardiogram (ECG).
  • Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents including consents.
  • Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from startup through close-out.
  • Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
  • Coordinate collection of study specimens and processing.
  • Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms. 
  • Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions, and ensure institutional Review Board renewals are completed.
  • Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
  • Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
  • Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
  • Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
  • Participate in monitor visits and regulatory audits. 

* - Other duties may also be assigned


  • Prior experience in running ambulatory polysomnography using Siesta (Compumedics) and Nox A1 system.
  • Prior experience conducting neurocognitive testing
  • Four-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.


Two year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience. 


  • Strong interpersonal skills. Proficiency with Microsoft Office. Knowledge of medical terminology.


Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred. 


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.  Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds. Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional evening and weekend hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

  • Schedule: Full-time
  • Job Code: 4924
  • Employee Status: Regular
  • Grade: F