Award Manager, OSP

Connecticut, United States
23 Aug 2019
End of advertisement period
23 Oct 2019
Contract Type
Full Time

Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Compensation Grade Profile: Manager; Program Leader (24)
Work Location: Central Campus
Worksite Address: 150 Munson Street, New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Accounting/ Financial, Business Operations, Financial, Research Res Support, Research/Support
Total # of hours to be worked: 37.5

Position Focus:

The Award Manager (AM) provides support to faculty and administrators regarding the administration of grants at Yale. The AM has an assigned portfolio and is responsible for the review and processing of grants and incoming subawards to Yale. In addition, the AM will review and approve At-Risk, prior approval, and No Cost Extension requests. Additionally, the AM is instrumental in providing faculty and departmental staff expert support and guidance regarding the interpretation of terms and conditions on awards, negotiates terms and conditions as necessary, administers awards, and will keep abreast of changes in University policy, federal regulations, and sponsor requirements, to be a valuable resource to the research community.

Essential Duties

  1. Ensure University and OSP policies, procedures, and processes are adhered to.
  2. Provide professional support and assistance to faculty and administrators seeking external funding for research and other sponsored projects, on sponsor submission requirements, regulatory compliance, pre and post award requirements, and University, federal, and state regulations governing sponsored programs.
  3. Responsible for the review of terms and conditions of awards, negotiate as appropriate, and execute grant agreements as an authorized signatory of the University.
  4. Review and approve sponsored project documents for their accuracy, appropriateness, and compliance with regulations/policy. Recognize and address those exceptions that require consultation with appropriate managerial staff, OSP’s financial administration, Office of the General Counsel, Office of Research Administration, Deans’ office, and Provost’s Office as appropriate.
  5. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts, and serve as a resource to faculty and staff.
  6. Utilize appropriate University and sponsor electronic systems to effectively manage awards, enter award data, and submit and/or report sponsored project activity.
  7. Responsible for review of IRES’ PT record for accuracy at time of award to ensure data integrity for reporting.
  8. Serve as primary contact to sponsors and in consultation with the PI and department staff as appropriate.
  9. Coordinate the filing of sponsor required reports (financial, technical, and patent) with the OSP’s Financial Administration and in conjunction with other University departments.
  10. Review and approval of progress report submissions, RPPR and other progress reports requiring an authorized official’s signature.
  11. Provide information and/or recommendations that influence decisions regarding application, correspondence and/or financial matters related to sponsored program activities and research administration.
  12. Respond to information requests from sponsors, which includes but is not limited to FOIA requests, revised budgets, additional supporting documentation, and/or justification.
  13. Responsible for all award administration communications to the sponsor as it relates to grants.
  14. Review and approve appropriate prior approval requests such as no cost extensions, effort reductions of key personnel, change in PI, change in scope of work, revised budgets and other interactions relevant to the grant as mandated by the sponsor.
  15. Review and approve At-Risk Account requests ensuring they adhere to Yale policy and sponsor guidelines.
  16. Work collaboratively with the Office of Foundation Relations, Office of Cooperative Research, Office of the General Counsel, and the Office of Research Administration as warranted.
  17. Responsible for handling the relinquishment/transfer of grants
  18. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in a related field and a minimum of three years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Knowledge of federal, state and sponsor regulations and guidelines pertaining to grant and contract administration and extensive knowledge of grant and/or contract processes, procedures, and overall administration.

Required Skill/Ability 2:

Excellent communication skills both written and verbal, with demonstrated organizational skills.

Required Skill/Ability 3:

Exceptional attention to detail, well-developed analytical and problem-solving skills, and demonstrated superior customer service.

Required Skill/Ability 4:

Ability to be comfortable working with individuals of all levels of the University and in a professional and courteous manner.

Required Skill/Ability 5:

Ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multi-tasking environment, work effectively as part of a team, and willingness to devote additional time to eliminate backlog, and support colleagues.

Preferred Education, Experience and Skills:

  1. Working knowledge of federal regulations, OMB Circulars A-81, A-21, A-110 and A-133 related to conduct of research.
  2. Knowledge of accounting principles.
  3. Working knowledge of award management in an institution of higher education, health care system, medical center, or private organization conducting research.
  4. Thorough working knowledge of PC-based tools including Microsoft Office Suite.

Weekend Hours Required?


Evening Hours Required?


Drug Screen


Health Screening


Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:


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