Director, Benefits and Compensation, Total Rewards

Location
California, United States
Posted
20 Aug 2019
End of advertisement period
20 Oct 2019
Ref
4992
Contract Type
Permanent
Hours
Full Time

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Reporting to the Associate Vice President of Human Resources, the Director of Benefits and Compensation steers the Institute’s compensation and benefits strategies, policies and programs, and delivers design consultation and compliance expertise, to Institute leadership. This position reports to the Associate Vice President for Human Resources and will manage a team of nine, including four direct reports.

This role supports and works with senior leadership at both Campus and Jet Propulsion Laboratory (JPL), to ensure that the Institute’s total reward programs align with its strategies, business objectives, talent acquisition and retention goals, while optimizing the value of the total compensation and benefits programs and cost effectiveness. 

Job Duties

  • Interfaces with Institute leaders, including the Associate Vice President of HR, Assistant Vice President of HR, Office of General Counsel, Vice President of Administration and Chief Financial Officer, Provost,  the Executive Compensation Committee of the Board of Trustees, Division and Department Operations leaders both on Campus and at JPL  as well as HR colleagues to ensure that the Institute's Total Rewards Programs including annual staff salary planning, executive compensation, and Institute benefit programs align with the Institute's business objectives and strategic plan
  • Provides strategic direction and goals for the compensation and benefits team based on business priorities, strategic planning, and compliance
  • Proven expertise and analysis for executive compensation and rewards, ensuring compliance with regulations, identifying issues, and developing recommendations, conducting market analysis, and overseeing the preparation of materials to support the annual compensation review of the Executive Compensation Committee of the Board of Trustees
  • Keeping abreast of compensation and benefits trends, external benchmark best practices, and regulatory requirements and labor laws to gain insights, provide strategy, vision and direction for institute-wide compensation and benefits programs
  • Manages and/or collaborates in the development and planning of Institute-wide compensation programs and policies, including business specific incentive plans based on industry trends, budget constraints and overall Institute strategic planning
  • Conducting current state assessments and modeling to recommend pay structure movement, modification, revisions or redesign
  • Formulating and determining Institute-wide standards and strategy for compliance with Fair Labors Standards Act (FLSA), to include but not limited to: developing and implementing plans to assess university risk and liability; creating teams or working groups to address issues; and developing FLSA education and communication strategy plans
  • Oversees the development, planning, communication, and implementation of annual staff salary program, including analysis of staff pay to market and forecast modeling of upcoming changes to minimum wage and exempt salary thresholds
  • Provides broad oversight for all Health/Welfare and Retirement programs, which serve faculty, staff, postdoctoral fellows, students, and retirees for Caltech campus, (JPL), and Caltech affiliates
  • Oversees the strategic direction of all aspects of ongoing benefit plan design/change process, legal compliance, financial analysis, participant communications and administration of the programs both on campus and at JPL
  • Ensures compliance with all relevant government regulations and reporting/compliance requirements, including Wage and Hour regulations, FLSA, OFCCP, ERISA, HIPAA, 403(b) regulations, 457(b) regulations, ACA, Section 125 Tax Savings Plans, etc.
  • Interprets federal & state statutes/laws affecting the Institute's compensation and benefits programs; leads & develops strategy for implementing changes related to laws and regulations
  • Acts as the Institute's HIPPA Privacy Officer
  • Maintains a strong working relationship with General Counsel's office to formulate operational policies and procedures that affect the Institute
  • Approves exceptions to policy and operational compliance oversight to JPL compensation and benefits management
  • Oversees development and implementation of effective total rewards communication programs and initiatives
  • Partners with organizational peers in Information Management System & Services, Finance, Student Affairs Office, Provost Office, Project Accounting, Cost Studies, and Audit Services and Institute Compliance to establish and strengthen HR collaboration
  • Works closely and collaboratively with vendors, both benefit providers and consultants, executing contracts, ensuring accurate data sharing and cost reconciliation
  • Ensures that the Institute retains a competitive benefit posture in the marketplace by evaluating current benefit plans & programs through research, surveys and analysis of benefit trends and legislative analysis
  • Develops, implements and monitors department budgets and program costs to maximize effectiveness of initiatives and works with procurement to solicit and evaluate competitive proposals from vendors
  • Oversees development and implementation of effective total rewards communication and marketing programs.  Provides recommendations & approaches to maximize effective communication strategies for diverse population
  • Leads the strategy and development of materials for the Institute Benefits Committee.  Provide input and recommendations as needed
  • Serves as ex-officio member on JPL VEBA Trust Oversight Committee and Retirement Investment Oversight Committee and Oversees the Retirement Operations Committee
  • Maintains and enhances Campus-JPL relationships. Ensures continuity in benefit processes at both Campus and JPL. Provides technical expertise and assistance to Campus & JPL compensation and benefits staff to interpret plan documents, and resolve complex situations
  • Provide benefits communications & support to onsite and offsite Institute locations to enhance communications, facilitate open enrollment, and customer service
  • Other duties as assigned

Basic Qualifications

  • Bachelor’s Degree required
  • Minimum of 10 years professional experience in a HR leadership role at a large complex organization known for leading edge programs and innovative solutions
  • At least 5 years’ experience in senior compensation and benefits role supporting a dynamic client organization
  • Excellent management and interpersonal skills, including tact, discretion and high ethical standards in dealing with highly confidential information
  • Working knowledge of government regulations that apply to compensation, benefits and payroll programs, standard filings required by the Department of Labor/IRS and familiarity with compliance requirements associated with recipients of federal funding
  • Demonstrated strength in providing leadership and developing direct and indirect reports
  • Strong quantitative skills and the ability to think critically
  • Strong verbal and written communication skills, ability to interpret contractual language into easily understandable text; comfortable in group presentation and negotiations
  • Self-directed with the ability to work independently as well as with groups
  • Strong computer skills
  • Ability to plan, organize and prioritize complex projects and initiatives

Preferred Qualifications

  • Master’s Degree strongly preferred
  • Previous HR management experience in higher education
  • Strong functional expertise in benefits design and administration
  • Strong functional expertise in broad based and executive compensation
  • Certified Benefits Professional, Certified Employee Benefit Specialist, or Certified Compensation Professional certifications a plus (CCP, CBP, or GRP)

Required Documents

  • Resume