Assistant Director of Administration
University Job Title: Assistant Director 1
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Compensation Grade Profile: Supervisor; Senior Associate (22)
Work Location: Central Campus
Worksite Address: 127 Wall Street New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Student Services
Total # of hours to be worked: 37.5
The Assistant Director will support the Career Development Office in two primary ways. The Assistant Director will work closely with the Director of Public Interest to plan, design and execute all public interest resources and programs. The Assistant Director will provide one-on-one career guidance to students, with a focus on first-year students interested in public interest opportunities. The Assistant Director also will also work closely with the Director of Recruitment and Administration in managing office projects, with a particular focus on gathering and reporting student summer and post-graduate employment information within the YLS community and to external reporting organizations including the ABA, NALP, and U.S. News.
Essential Responsibilities call for incumbent to plan, coordinate and manage over 40 CDO public interest career events annually, including student and alumni panels and alumni Mentor-in-Residence sessions. Involves collaborating with student groups, administrative offices and centers; engaging with speakers to ensure a highly organized and hospitable interaction with the office and the law school; and publicizing events to students. Plan and direct new programming focused on first- and second-year public-interest-minded students; author, revise and enhance CDO public interest resources, including CDO’s public interest guides which contain extensive information about each public interest area. Strategize new avenues for learning about and promoting public interest opportunities, focusing on non-YLS fellowships, government honors programs and other entry-level public interest employment; develop content and distribute CDO’s weekly public interest e-news which informs the school’s public interest community about career events and opportunities; coordinate and manage CDO’s Travel Reimbursement for Interviews in the Public Interest Program which grants approx. 50 stipends for students to conduct public interest interviews. Direct student participation in EJW and NYU public interest career fairs, including creating and providing advice on navigating career fairs, securing feedback from student participants, and handling travel reimbursement. Manage the Rhode Fund, which reimburses students for term time pro bono work; provide one-on-one career guidance to first-year students with a focus on students seeking public interest summer opportunities; with the Director of Recruitment and Administration, assist in the management of office projects with a particular focus on managing the process of gathering and reporting summer and post-graduate employment information. Involves significant interaction with students, recent alumni and employers to verify every piece of data required by the ABA in accordance with ABA Protocols. Manage the reporting of all data to the ABA, NALP, U.S. News and other sources as requested. May perform other duties at the discretion of the Assistant Dean.
1. Manages and leads research on various federal rules and regulations as well as University policies and procedures to resolve problems and determine the best course of action for the functional area.2. Recommends course of action to higher authority for the handling and disposition of problems related to the functional area.3. Counsel’s faculty, students and staff on issues related to administrative operations of the University function and areas of concern for the function.4. Manages statistical and analytical information regarding office activities and areas of operational and administrative concern for the function.5. Leads in long-range planning for the office activities of a specific functional area.6. Interprets and administers various University and federal policies and regulations.7. Disseminates accurate and up-to-date information regarding areas of concern.8. Formulates and establishes policies regarding area’s function.9. Manages a staff of exempt and non-exempt employees.10. May perform other duties as assigned.
Required Education and Experience
Bachelor’s degree in a related field and 3 years of experience or equivalent combination of education and related experience.
Required Skill/Ability 1:
Excellent interpersonal, written and oral communications skills.
Required Skill/Ability 2:
Demonstrated ability to multi-task and harmonize competing demands.
Required Skill/Ability 3:
Empathy, flexibility and good judgment. Must be able to maintain confidential information.
Required Skill/Ability 4:
Familiarity with data and statistical analysis. Facility with MS Office including Power-Point and Excel.
Required Skill/Ability 5:
Self-starter with a strong work ethic and the ability to set priorities and the discipline to meet deadlines. Entrepreneurial, innovative, collaborative and results-oriented. Superior organizational and analytical skills.
Preferred Education, Experience and Skills:
J.D. plus one or more years of experience in law-related position(s) OR Bachelor’s degree plus three or more years of experience in student services, or an equivalent combination of education and experience.
Weekend Hours Required?: Occasional
Evening Hours Required? Occasional
Drug Screen: No
Health Screening: No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.