Financial Assistant

Connecticut, United States
12 Aug 2019
End of advertisement period
11 Oct 2019
Contract Type
Full Time

University Job Title: Financial Assistant 4
Bargaining Unit: L34 - Local 34 (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Labor Grade D
Work Location: Medical School Campus
Worksite Address: 789 Howard Avenue New Haven, CT 06519
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Accounting/ Financial, Administration
Total # of hours to be worked: 37.5

Position Focus:

Working in a team environment under the direction of the Financial Manager, provide financial administrative and operational support to the Department of Radiology and Biomedical Imaging which has an annual operating budget of approximately $80 million, including $16 million in grant and contract/clinical trial expenses, $57 million in medical services and $7.6 million in internal service center.

Essential Duties

1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Intermediate to advanced proficiency with Excel including pivot tables and formulas, and the ability to learn other computer applications.

Required Skill/Ability 2:

Ability to plan, schedule and prioritize work, juggle multiple tasks, meet deadlines and resolve conflicting demands in a high volume environment.

Required Skill/Ability 3:

Self-directed with the ability to take initiative, problem solve and exercise independent judgement. Strong attention to detail.

Required Skill/Ability 4:

Demonstrated success in detailed work requiring accuracy and high level of productivity with disciplined follow-up skills.

Required Skill/Ability 5:

Ability to work as part of a team and also function independently. Excellent attendance record and punctuality.

Preferred Education, Experience and Skills:

Knowledge of Workday and I-Expense. Experience with Microsoft Word and PowerPoint.  Knowledge of quarterly/yearly budget submission & pulse report. Experience with YBT (Yale Budgeting Tool).

Weekend Hours Required? No
Evening Hours Required? No
Drug Screen: No
Health Screening: No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: