Program Manager

Connecticut, United States
09 Aug 2019
End of advertisement period
09 Oct 2019
Contract Type
Full Time

Position Focus:

Reporting to the Associate Director of Experimental Therapeutics, this position will have multiple components. Importantly, this position will have direct responsibility for the facilitation and management of strategic alliances with industry partners and other organizations relevant to the clinical research enterprise and will also assist in various components of evaluation, growth, and business development of the early phase clinical trials program, as outlined by the Associate Director for Experimental Therapeutics. Finally, it is important that the person filling this position has significant expertise in the management and monitoring of clinical trials and have the organizational expertise to be able to manage oversite of trials that are multi-institutional.

In the strategic alliance component of the position, this person will develop and foster relationships between various Yale Cancer Center constituencies and pharmaceutical, biotechnology, academic and/or other similar life sciences companies by serving as a liaison ensuring facilitation and progress of a pipeline of clinical trials and/or associated correlative and translational science. They may also integrate necessary parties in discussions with foundations. This includes facilitating relationships with key faculty and investigators, the Yale Cancer Center Clinical Trials’ Office, the Yale Office of Sponsored Programs, the Yale Center for Clinical Investigation, the Yale Cancer Center Clinical Trials Office, and Smilow Cancer Hospital. Responsibilities include but are not limited to administrative oversight and development of infrastructural components for specific alliances; identifying, aligning and advising appropriate clinical research teams and scientists to ensure execution of concepts for development with alliance partners; oversee and assure transparency of operational needs of strategic alliances including budgets, contracts, clinical operations, clinical laboratory needs, clinical trials support staff and teams; and other relevant components. Additionally, this position will partner with Associate Director for Experimental Therapeutics and other faculty as necessary to facilitate new strategic alliances.

Pursuant to the growth of the phase I program, this person will assist in developing and assembling tools for organizational enhancement of the program, assisting in follow through of critical organizational components that will enhance the capabilities that will allow for programmatic expansion. This position will maintain an integral relationship with multiple components of the Phase I program, including but not limited to: fund raising, alliance developments, grant organization, assembly and integration needs, process needs, personnel needs, pre-clinical trial needs, etc. This position will be an integral component of the team and work towards team development. Experience in grant writing and clinical trials processes are encouraged.

Essential Duties

  1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
  2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
  3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
  4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget.
  5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
  6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
  7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content.
  8. May perform other duties as assigned.

Required Education and Experience

Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Working knowledge of clinical research industry, demonstrated through prior work experience in clinical research or related field. Ability to be semi-independent and innovative.

Required Skill/Ability 2:

Proven organizational skills, including the ability to multi-task by organizing and managing multiple projects and processes simultaneously. Project management skills and excellent ability to follow-through and manage different personnel.

Required Skill/Ability 3:

Superior interpersonal verbal and written communication skills. Ability to work effectively with institutional leadership (partner and Yale faculty/administrative leaders).

Required Skill/Ability 4:

Ability to assist with grant writing and organization or project proposals and draft progress updates.

Required Skill/Ability 5:

Ability to handle professional matters with a high degree of tact and confidentiality.

Preferred Education, Experience and Skills:

Master's degree or Bachelor’s degree with appropriate experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: