Administrative Assistant

Location
Massachusetts, United States
Posted
07 Aug 2019
End of advertisement period
07 Oct 2019
Ref
17836
Contract Type
Permanent
Hours
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2, Mathematics (part-time, 20-30 hrs/wk.), to provide administrative support to a portfolio of faculty. Characteristic duties will include arranging travel and itineraries for faculty and visitors (including temporary housing); handling financial reimbursements and purchases for faculty; maintaining reports and electronic filing systems which are highly confidential, personal, or complex (including undergraduate, graduate, and postdoctoral letters of recommendation); assisting with the administration of classes as necessary; performing all administrative duties, including scheduling and ordering food, for departmental talks and seminars; and assisting with department events and headquarters' administration as needed.

Job Requirements

REQUIRED: a high school diploma; three years of related experience; strong interpersonal, time management, organizational, and written and oral communication skills; ability to multitask, prioritize work, and follow through on assignments; proficiency with Microsoft Office software, e-mail, and internet navigation; willingness to learn new skills and technologies; attention to detail; ability to work as a part of a team; initiative; good judgment, discretion, tact, and diplomacy; and ability to perform light lifting associated with event preparation (such as moving chairs and tables). Familiarity with design and/or publications software is strongly preferred. A bachelor’s degree is also preferred. Job #17836-5

Schedule to be determined. Should be able to work flexible hours and attend occasional evening and weekend events as needed.