Administrative Assistant

Massachusetts, United States
07 Aug 2019
End of advertisement period
07 Oct 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2, Mathematics (part-time, 20-30 hrs/wk.), to provide administrative support to a portfolio of faculty. Characteristic duties will include arranging travel and itineraries for faculty and visitors (including temporary housing); handling financial reimbursements and purchases for faculty; maintaining reports and electronic filing systems which are highly confidential, personal, or complex (including undergraduate, graduate, and postdoctoral letters of recommendation); assisting with the administration of classes as necessary; performing all administrative duties, including scheduling and ordering food, for departmental talks and seminars; and assisting with department events and headquarters' administration as needed.

Job Requirements

REQUIRED: a high school diploma; three years of related experience; strong interpersonal, time management, organizational, and written and oral communication skills; ability to multitask, prioritize work, and follow through on assignments; proficiency with Microsoft Office software, e-mail, and internet navigation; willingness to learn new skills and technologies; attention to detail; ability to work as a part of a team; initiative; good judgment, discretion, tact, and diplomacy; and ability to perform light lifting associated with event preparation (such as moving chairs and tables). Familiarity with design and/or publications software is strongly preferred. A bachelor’s degree is also preferred. Job #17836-5

Schedule to be determined. Should be able to work flexible hours and attend occasional evening and weekend events as needed.