Digital Resources Librarian

California, United States
08 Aug 2019
End of advertisement period
08 Oct 2019
Contract Type
Full Time

The Digital Collections Librarian reports to the Associate University Librarian for Collection Development, Humanities and Social Sciences and works closely with the Associate University Librarian for Sciences and Engineering. 

The primary responsibility of the Digital Collections Librarian is to review and negotiate for commercial digital content licenses and related documents on behalf of SUL with publishers, resource aggregators, and other service providers. The Librarian works to ensure that the terms of these agreements meet SUL’s and Stanford’s policies and requirements, that their terms of use are consistent with the needs of Stanford faculty, students, and staff, and that the cost meets SUL’s funding capabilities and is the best available negotiated price. The Digital Collections Librarian recommends to the Assistant/Associate University Librarians [AULs] for Collections, the Deputy University Librarian and/or the University Librarian whether or not a proposed license is acceptable and whether there are any issues to consider. Final approval and signature authority for all SUL licenses rests with the AULs, Deputy University Librarian, and/or the University Librarian, not the Digital Collections Librarian.

The Digital Collections Librarian, in close collaboration with the AULs and SUL Acquisitions Librarians, manages the Libraries’ relationships with publishers and vendors of digital resources. In addition to the licensing process and pricing matters listed above, the Librarian coordinates publisher and vendor negotiations, evaluation of e-resources, and other related matters in conjunction with subject and technical specialists in all disciplines. The Digital Collections Librarian works closely with Acquisitions staff on ordering, renewals, and licensing implications, utilization of the ERM database, access issues, entitlements, usage statistics, and other related matters. 

A key responsibility of the Digital Collections Librarian is responding to inquiries from publishers and service providers about alleged violations of licensing terms of use. The Electronic Resources Unit in the Acquisitions Department is the usual first point of contact and response, and Stanford campus-wide information security concerns are key in the process. The Digital Collections Librarian’s role focuses on making sure that there is appropriate response to publisher inquiries and that the nature and importance of complying with terms of use are appropriately explained to identified violators.

The Digital Collections Librarian manages the INFOACC fund, which is one of the major allocations in SUL’s Library Information Budget; the INFOACC fund as of Fiscal Year 2019 is approximately $1.275 million per year. This fund pays (in whole or in part) for various interdisciplinary e-resources and it is also frequently used to help form coalitions with various subject or endowed funds to make major e-resource subscriptions and purchases feasible. The Digital Collections Librarian also collaborates with the AULs for Collections in decisions for purchases made from the two EBOOKS funds (one for Social Sciences and Humanities, the other for Sciences and Engineering), and may manage other interdisciplinary and general purpose funds (LIS, GENSER, etc.). 

The Digital Collections Librarian represents the Libraries with associations (such as NERL) which negotiate terms for big deals and other multi-party agreements and on external committees (such as IPLC) involving collections initiatives. The Librarian also serves, as needed and as appropriate, on SUL committees or other groups addressing Stanford’s e-resource needs, planning, and evaluation and is the liaison for e-resource matters to the relevant counterparts in Stanford’s Coordinate Libraries (Crown Law, Lane Medical, and Graduate School of Business). 


Education & Experience:

  • An MLIS or Advanced Degree in a related field and at least five years of transactional experience with academic publishers, resource aggregators, and other service providers.

Knowledge, Skills, and Abilities:

  • Substantial knowledge of and experience with digital and online resources.
  • Substantial knowledge of the academic publishing eco-system.
  • Substantial knowledge of the terms governing digital resource licenses.
  • Substantial knowledge of license terms governing text-mining and other non-consumptive uses of digital resources.
  • Demonstrated initiative in fostering new ideas and implementing change.
  • Ability to work independently and collaboratively.
  • Excellent organizational skills, proven problem solving ability, and flexibility;
  • Excellent oral, written, and interpersonal communication skills.

Physical Requirements*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting, grasp lightly/fine manipulation.
  • Occasionally stand/walk, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely writing by hand, use a telephone.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

  • Extended hours and weekends.
  • Occasional overnight travel.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
  • A strong internal candidate has been identified for this position.
  • Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 1783
Employee Status: Regular
Grade: I
Requisition ID: 84245