Events Planner 1

Location
California, United States
Posted
02 Aug 2019
End of advertisement period
02 Oct 2019
Ref
84187
Contract Type
Permanent
Hours
Full Time

INTRODUCTION

The Stanford Humanities Center is a world-renowned hub for advanced research, inspiring the work of innovative scholars and students at all stages in their academic careers. Each year the Center welcomes nearly 50 fellows and international visitors, hosts over 100 research workshops, and presents over 50 public events as part of an on-going project to investigate some of the most important questions facing humanity today.

http://shc.stanford.edu/

The Event Planner is responsible for planning and executing the various events sponsored by the Humanities Center including conferences, symposia, seminars, lectures, as well as parties, celebrations, receptions and dinners. The work is varied and responsibilities include events registration and staffing; collaborating on planning donor events and Advisory Council meetings; selecting and supervising vendors and technical services; leading the creation and distribution of publicity; and financial and travel administration. The Event Planner will lead an internal events team to execute many of the Center’s events. The Event Planner reports to the Associate Director.

JOB PURPOSE:

Plan and execute Stanford events, such as seminars, conferences, sports or alumni events, and other university related events. Consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations.

CORE DUTIES*:

  • Design, plan, implement, and coordinate customized events.
  • Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
  • Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
  • Consult with stakeholders to determine objectives and requirements.
  • Inspect event facilities to ensure they conform to the event needs.
  • Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
  • May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
  • Utilize and/or maintain complex databases. May use specialized event planning software.
  • May inspect event facilities for maintenance, janitorial and fire safety issues.

* Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

  • Associate degree and three years of relevant experience or combination of education and relevant experience.

Preferred: Bachelor’s Degree

Knowledge, Skills and Abilities:

  • Demonstrated success planning events.
  • Ability to work both independently and as part of a team.
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:

  • Valid Non-Commercial Class California Driver’s License.

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • May require some travel and working evenings and weekends.

WORK STANDARDS:

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, https://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time
  • Job Code: 4882
  • Employee Status: Regular
  • Grade: F
  • Requisition ID: 84187