Associate Director of Finance and Administration
Stanford University is seeking an Associate Director of Finance and Administration/Academic Operations Manager 1 to provide management and coordination of financial, administrative and operations-related functions for the Department of Molecular and Cellular Physiology (MCP) and its subunit,,the Center for Molecular Neuroscience in Health and Disease (CMNHD).
The ADFA Reports directly to the DFA for MCP and will partner with faculty leadership and DFA on all departmental affairs, and is a working manager for research administration management, including overseeing all sponsored project awards and faculty financial portfolios. The ADFA will manage one supporting research administrator and 4-5 additional administrative staff to achieve the research and teaching mission, as well as specific goals and objectives of the unit. Direct, hire, and manage administrative staff.
Experience in financial planning and research administration are critical skills for success in this position.
- Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
- May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
- Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
- Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean’s Office regarding resources to support faculty activities and interests.
- Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
- Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
- Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
- Represent the unit’s business and academic operations within the organization/school.
- Manage student and faculty program administration for their unit.
- Work closely with the Director of Finance and Administration on special projects as needed.
* - Other duties may also be assigned
Proactive, detail-oriented self-starter with extensive prior Stanford University (SOM) management experience and familiarity with grants management (NIH, CIRM, DOD, AHA, MDA, fellowships, etc.). Desire minimum of 5 years to 10 years relevant experience.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Demonstrated supervisory skills including conflict resolution.
- Excellent planning and organizational skills.
- Excellent communication skills
- Working knowledge of accounting, budget planning and financial forecasting.
- Working knowledge of grants and contract administration
- Strong negotiation and effective interpersonal skills.
- Solid analytical and problem solving skills.
- Attention to detail and accuracy
- Strong expertise in business and management computer applications and databases.
- Strong knowledge in industry standards and/or regulatory requirements.
- Ability to multi-task and manage deadlines.
- Subject matter expertise for area(s) of responsibility.
- Able to keep abreast of general industry knowledge and trends
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
- Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.
- Schedule: Full-time
- Job Code: 4131
- Employee Status: Regular
- Grade: J
- Department URL: http://mcp.stanford.edu/