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Job Summary

The Accounts Payable Department is searching for an entry level A/P Specialist. Duties will include processing a high volume of invoices for appropriateness of payment; obtaining approvals, data entry, matching, accrual of use taxes and e-waste accruals when appropriate, interpretation and application of accounting policies and procedures, problem solving and heavy customer service contact.

Job Duties

• Process invoices for appropriateness
• Electronic matching of invoice to purchase order and/or receiver
• Ability to proactively obtain department approvals and other essential information
• Ability to resolve shipping and pricing discrepancies with Buyers and campus personnel
• Ability to process a high volume of invoices timely and accurately using Imaging and Oracle Systems
• Sales and use tax interpretation and application
• Tax reporting interpretation and application
• Review, evaluate and resolve a wide variety of complex and unique problems related to payment processing
• Vendor reconciliations
• Respond professionally and timely to all inquiries from external and internal customers regarding payments
• Other duties as assigned

Basic Qualifications

• A minimum of 1 year of accounts payable experience, with an understanding of accounting concepts is required
• Experienced with a document imaging system and Oracle Enterprise Systems (Oracle R12 experience preferred, or any another ERP System accounts payable module experience required) along with experience processing a high invoice volume while meeting deadlines and offering the highest levels of customer service
• The selected candidate must pass a pre-employment background investigation to be hired for this position

Preferred Qualifications

• Ability to process a high-volume of invoices and related documents electronically
• Effective oral and written communication skills
• Skilled in organizing work and setting priorities
• Ability to reconcile supplier accounts
• Ability to process invoices from images
• Windows experience including Word, Excel, and Outlook email software
• Ability to fit in with a large team environment
• Working knowledge of accounting concepts such as debits, credits, accruals, refunds, payment terms and discounts
• A basic understanding of tax reporting regulations (1099, 1042S and 592B) experience preferred
• A courteous, professional demeanor and excellent customer service skills

Required Documents

• Resume