Contract and Grant Officer 2

California, United States
31 Jul 2019
End of advertisement period
30 Sep 2019
Contract Type
Full Time

Job Family: Finance
Job Series: Contract and Grant Administrator
Job Code: 4478
Grade: I
Exemption: Exempt

Stanford University has changed the world, over and over again. We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.

Research—the creation of new knowledge—is key to Stanford’s educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, as well as 25 Nobel prizes for Stanford faculty. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.

The Office of Research Administration (ORA), manages the administrative processes related to the entire lifecycle of sponsored research from proposal submission through award closeout.  OSR submits nearly 3,300 new proposals annually and manages more than 5,500 active sponsored projects.


The Office of Research Administration (ORA) provides pre-award and post-award administrative services for sponsored projects for the University. In addition, ORA works in close collaboration with a number of partner groups in other central and school offices (e.g., School of Medicine, School of Engineering, School of Humanities and Sciences) to help ensure the overall effective coordination of research administration services, systems, policies, and processes.

The Contract and Grant Officer will prepare, negotiate, and oversee a full array of contracts, federal contracts (up to $5M total), subcontracts, and grants with special conditions and transactions not falling within the category of exceptional circumstances. Provide delegated signing authority to endorse proposals, and negotiate and accept all grants and contracts, including sub awards, on behalf of the university.


  • Conduct formal solicitation, negotiation, and administration of grants and contracts, by government and non-government sponsors, including complex, non-routine proposals and awards. 
  • Conduct comprehensive analysis of complex proposals, draft agreements, sub awards, subcontracts, and other government contracts.
  • Advise and assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms.
  • Resolve problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors.  
  • Partner with others to serve as a resource to educate units regarding institutional processes.

* - Other duties may also be assigned


Education & Experience:

Bachelor's degree and four years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Advanced knowledge of grant and contract programs and processes.
  • Excellent communication and interpersonal skills. 

Certifications and Licenses:

  • None


  • Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor).
  • Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
  • Rarely lift, carry push, and pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May have occasional extended or weekend work hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4478
  • Employee Status: Regular
  • Grade: I