Finance/Administrative Associate

Location
California, United States
Posted
25 Jul 2019
End of advertisement period
25 Sep 2019
Ref
84073
Contract Type
Permanent
Hours
Full Time

Stanford University School of Medicine – recognized for quality patient care, academics, research, and innovation is seeking a Finance/Administrative Associate to provide finance and administrative related support working under general supervision in the Department of Otolaryngology.  The Finance/Administrative Associate will establish effective work processes and systems to achieve the strategic as well as tactical goals of supporting Faculty within the Facial Plastic Surgery Division (includes Division Chief) and Office of Finance & Administration (includes Director of Finance & Administration). This is a fantastic opportunity to work in a dynamic environment while contributing to every aspect of this world-changing enterprise.

Learn more about Facial Plastic Surgery Division at: http://med.stanford.edu/facialplastics.html

Learn more about the Stanford OHNS at: http://med.stanford.edu/ohns/about.html

Duties include:

  • Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
  • Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
  • Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
  • Resolve transactional inquiries, escalate broader issues.
  • Respond to transactional inquiries from client groups.
  • May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
  • Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external constitutes.
  • May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000 that is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.  To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives.  An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Thank you for your interest!

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • Bachelor’s degree.
  • Proficiency in PowerPoint and Excel functions, including pivot tables and graphing.
  • General knowledge of financial analytical skills, data extraction methods, and report presentation.
  • Ability to clearly and effectively communicate information to internal audiences.
  • Understanding of Stanford Financial Systems.

EDUCATION & EXPERIENCE (REQUIRED):

High School diploma or equivalent and two years' work experience.

Desired: Two year college degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Knowledge of basic accounting procedures.
  • Ability to operate computerized office applications and accounting systems.
  • Ability to clearly and effectively communicate information to internal audiences and client groups

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended hours during peak business cycles.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time
  • Job Code: 4440
  • Employee Status: Regular
  • Grade: E
  • Department URL: http://med.stanford.edu/ohns/