Inventory Associate

California, United States
22 Jul 2019
End of advertisement period
22 Sep 2019
Contract Type
Full Time

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

Stanford University Veterinary Service Center is seeking an Inventory Associate to perform specialized, diverse work activities and coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the department.

Duties include:

  • Perform receiving, warehousing and distribution of incoming shipments. Prepare and potentially deliver goods to off site locations.
  • Coordinate purchases of supplies and equipment. Ensure Oracle inventory system is kept up-to-date including receiving, consumption of items. Create new items in the Oracle inventory system. Ensure invoices are properly paid in a timely manner.
  • Maintain and monitor inventory for VSC, maintain industrial supplies and gases, check stock and initiate replenishment orders
  • Work with front line supervisors and Dock Services Coordinator to provide recommendations for changes in the distribution and material management procedures and SOP’s. Coordinate services with 3rd party vendors (e.g. uniforms, PPE, compressed gas).
  • Assist supervisor in new process development and implementation to help meet goal of continuous improvement to dock operations.
  • Run OBI reports as needed to ensure accurate inventory levels are maintained. Follow up to resolve discrepancies. Develop processes/procedures for data collection and tracking, as needed.
  • Maintain designated storage, dock and parking areas, maintain gas in vehicles.
  • Support the Dock Services Coordinator in updating emergency supplies, management of life safety boxes and other safety related activities.
  • Submit requisitions, track order status, p-card ordering. Working with area stakeholders, conduct physical inventory reconciliation and ensure Oracle is updated to reflect an accurate inventory.
  • Provide a high level of customer service to internal and external customers.  Act as backup to the Dock Services Coordinator in his absence.

* - Other duties may also be assigned


  • Experience working in a material management setting. 
  • Experience with any inventory management system
  • Experience working with a purchasing and receiving program
  • Knowledge of purchasing and account practices
  • Experience in a distribution and logistics environment
  • Experience in the implementation of new software systems
  • Proficiency with Microsoft Office programs and web applications
  • Ability to establish productive relationships within a diverse research community that reflects a strong “client service” commitment


Associate degree and three years related, demonstrated material management experience, or a combination of education and experience.


  • Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short-and long-term end dates.
  • Working knowledge of applications such as Excel and Word.
  • Experience working with internal and external vendors and services contracting.
  • Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.


Valid California Non-commercial Driver's License.


  • Frequently stand/walk, seated, performs desk-based computer tasks.
  • Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
  • Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May be exposed to noise > 80dB TWA.
  • May working at heights 4 - 10 ft.


  • Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

Schedule: Full-time
Job Code: 4371
Employee Status: Regular
Grade: F
Department URL:
Requisition ID: 84009