California, United States
19 Jul 2019
End of advertisement period
19 Sep 2019
Contract Type
Fixed Term
Part Time


The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. The largest school encompassing the humanities, arts, social sciences, and natural sciences, H&S has 23 departments and 23 interdisciplinary programs. It is the university's home for fundamental research.

The position of editor reports to the senior associate director of public relations for H&S and works closely with the director of public relations and a second editor on the public relations team. This is a half-time position (with benefits) for one year, with the possibility to renew for a second year. The editor is responsible for managing and planning the preparation and development of publications for both print and web, focusing especially on the social sciences, humanities, and arts.

With a strong understanding of higher education, the editor helps tell the story about the research, teaching, and learning taking place in the school for a wide-range of audiences: current and prospective students, parents, faculty, staff, alumni, donors, fundraisers, friends of the university, general public, and more. The editor must be proficient in writing content from scratch (including conducting interviews) and editing/repurposing existing materials for communications and stewardship purposes.

The ideal candidate is a strong storyteller (writer and editor) and project manager. They must take the initiative to solve problems and learn new tools to help them, as well as the team, be successful. They will also have strong interpersonal skills and be able to work well with, and gain the trust of, faculty and other communicators across campus. The successful candidate will be a critical thinker with strong analytical skills, self-motivated team player, well organized, and able to follow through on commitments while managing multiple projects.


  • Generate new content and edit existing content for print and web, including H&S printed promotional materials, web content, feature stories, and fundraising materials (white papers and proposals).
  • Manage editorial and production process that is complex in nature and reaches across organizational levels.
  • Identify stories and themes, and monitor editorial/publication progress.
  • Ensure that information included in publications follows policies and procedures.
  • Maintain high-level interactions with specialized constituents to promote departmental goals, visions, and strategies.
  • Apply advanced knowledge to determine the approach necessary to achieve department objectives.

* Other duties may also be assigned


Education & Experience:

Bachelor's degree and five years of relevant work experience or combination of education and relevant experience. Master’s degree preferred.

Knowledge, Skills and Abilities:

  • Demonstrated understanding of the principles, terminology, procedures, and best practices of communications, public relations, and editorial content.
  • Extensive experience in planning and implementing complex publications/editorial projects.
  • Demonstrated ability to synthesize and coordinate materials from multiple resources.
  • Demonstrated ability to edit complex stories for both style and substance.
  • Exceptional attention to detail and thorough command of editorial and proofreading skills.
  • Experience producing highly effective work within the deadline and cost constraints of clients.
  • Extensive experience and understanding of job-required software applications.
  • Demonstrated ability to apply ingenuity and creativity in solving complex problems.
  • Demonstrated ability to apply discretion and judgment in evaluating implications of information release to internal and external audiences.

Knowledge, Skills and Abilities Preferred:

  • Skilled writer and editor, who is familiar with Chicago Manual Style and Associated Press. Knowledge of Stanford’s internal styles preferred but not required.
  • Experience working with faculty and students and familiarity with different modes of research dissemination (e.g., journals, monographs, academic conferences)
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Experience using InDesign. Experience using Photoshop and Illustrator preferred but not required.
  • Proficient in web content strategy and experience using a web content management system (CMS). Ability to write for the web (e.g., Yahoo! style for digital environments) and meeting accessibility standards. Ability to use data from Google Analytics. Awareness of SEO best practices. Knowledge of basic HTML preferred but not required.
  • Experience writing promotional materials for a university environment and fundraising materials for donors and gift officers at nonprofits.
  • Experience using a D-SLR camera and processing RAW images preferred but not required.
  • Experience producing or editing video preferred but not required.
  • Experience tailoring messages to different social media platforms preferred but not required.

Certifications and Licenses:

  • None


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, use a telephone, and grasp lightly/fine manipulation.
  • Occasionally grasp forcefully, writing by hand.
  • Rarely sort/file paperwork; lift/carry/push/pull objects that weigh up to 10 pounds.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Occasional work on evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Part-time
  • Job Code: 4252
  • Employee Status: Regular
  • Grade: I
  • Requisition ID: 83993