Experimental Media Arts Laboratory Manager

California, United States
19 Jul 2019
End of advertisement period
19 Sep 2019
Contract Type
Full Time


Working closely with relevant faculty and reporting to the Facilities Manager in the Department of Art & Art History, the Experimental Media Arts (EMA) Lab Manager oversees daily operations of three media-based fine arts classrooms, the electronics Tinker Lab, and the large format digital Print Studio. The EMA Lab Manager is responsible for all equipment, supplies, furniture and fixtures, oversight of student lab assistants, develops and implements policies and guidelines, and manages lab finances in accordance with department and university policies.

Responsibilities include: installation and maintenance of computer hardware, software, networks and peripherals, including calibration of displays and software and hardware upgrades; maintenance of 2D and 3D printers and laser cutters, including mechanical and software troubleshooting; management of digital prototyping and VR capabilities; providing technical support for faculty and students; keeping abreast of relevant technologies; managing equipment check-out and returns, including prep, cleaning, and repair; inventory tracking including coordinating student fines and holds as necessary; assisting with researching, testing, and ordering equipment; maintaining clean and orderly facilities; proactively maintaining consumables inventories and ordering supplies. Financial responsibilities include preparation of annual budgets in consultation with faculty and the Director of Finance and Operations, spending in accordance with the approved budget and relevant policies, and forecasting and tracking expenditures to ensure fiscal oversight.

In addition to supporting the teaching of three regular faculty, the Lab Manager supports approximately 10 lecturers teaching a variety of EMA courses each year, and provides orientation and training and departmental expertise to support their success. The Lab Manager is occasionally called upon to conduct class workshops on general lab use or on specific pieces of equipment. Solid workshop skills related to teaching basic media art practices are essential. The EMA Lab Manager will have a strong background in electronic/media arts, a proven ability to quickly adapt to new technology and rapidly learn new hardware and software skills, advanced knowledge of both Macintosh and PC operating systems, and the ability to install and use current multimedia hardware and software. The Lab Manager must also be able to install and maintain printer drivers and networks, run video capture and editing suite equipment, assess hardware and software compatibility, upgrade all lab equipment, and trouble-shoot hardware and software problems. The Lab Manager should be prepared to assist faculty with integrating new technologies as they become available. Experience with contemporary art, analog electronics, computer-aided design, and interactive media are highly desirable.  

The Lab Manager must possess excellent organizational, analytic, communication and interpersonal abilities, work well autonomously, take initiative, and employ good judgment.  Strong time management and problem-solving skills are vital.  The Lab Manager must also be able to work collaboratively and constructively with students, staff, and faculty, and also work with vendors and others in professional sectors as necessary. MFA strongly preferred. Applications must include an uploaded resume and cover letter.


  • Oversee the operation and management of a research or teaching facility; schedule and coordinate use of equipment and/or facility.
  • Negotiate and monitor equipment service contracts and warranties with vendors.
  • Determine equipment needs, authorize purchase of equipment, and oversee installation of equipment and instruments in collaboration with facilities services staff.
  • Perform and/or coordinate preventative maintenance and repair of all equipment; determine proper method of repair.
  • Oversee layout, allocation, and tracking of space among multiple labs; manage logistics of laboratory moves; implement plans for renovations of equipment and or/facilities in collaboration with facilities services staff.
  • Administer and prepare budgets that include several funding sources.
  • Administer health and safety programs and ensure safety compliance; act as resource on safety procedures; provide instruction on routine basis; liaise with school and/or university health and safety office as appropriate.
  • Direct work of other staff, including supervision, hiring, promotions, and terminations; determine staffing needs, and ensure efficient utilization of staff.

* Other duties may also be assigned


Education & Experience:

Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Understanding of academic research facility needs.
  • Demonstrated supervisory experience.
  • Demonstrated experience managing multiple budgets.
  • Knowledge and experience in managing facilities, operations, maintenance, space, and equipment administration in a research or teaching setting.
  • Excellent communication and customer services skills.
  • Ability to coordinate and manage multiple projects in a complex and technical environment.
  • Familiarity with health and safety compliance regulations.

Certifications and Licenses:

  • None


  • Frequently stand, walk, twist, bend, stoop, squat, grasp lightly, use fine manipulation, grasp forcefully, perform desk-based computer tasks, use telephone, write by hand, lift, carry, push and pull objects weighing over 40 pounds.
  • Occasionally sit, kneel, crawl, reach and work above shoulders, sort and file paperwork or parts.
  • Rarely climb, scrub, sweep, mop, chop and mix or operate hand and foot controls.
  • Must have correctible vision to perform duties of the job.
  • Ability to bend, squat, kneel, stand, reach above shoulder level, and move on hard surfaces for up to eight hours.
  • Ability to lift heavy objects weighing up to 50 pounds.
  • Ability to work in a dusty, dirty, and odorous environment.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • May at times be required to work with or be in areas where hazardous materials are present. Specific hazards include, but are not limited to, chemicals, solvents, allergens and blood bourn pathogens.
  • Must perform tasks that require the use of personal protective equipment such as safety glasses and shoes, protective clothing and gloves, etc.
  • May work extended or unusual work hours due to research or project requirements and peak work cycles. After hours on-call availability required.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time
  • Job Code: 4946
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 83995