Hayden Renovation Administrative Assistant

Massachusetts, United States
19 Jul 2019
End of advertisement period
19 Sep 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture and benefits  that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

HAYDEN RENOVATION ADMINISTRATIVE ASSISTANT, MIT Libraries, to provide direct, high-level administrative support to the Hayden Renovation Project.  Responsibilities include attending all renovation-related meetings, taking meticulous notes, documenting and recording decisions, handling record-keeping and meeting and event logistics (room reservations, food, audiovisual, etc.); completing special projects and event planning; providing move support to Libraries staff; providing comprehensive calendar management; arranging phone calls/WebEx meetings, travel, and performing similar administrative support functions for the team; acting as primary point of contact for team members; coordinating facilities, equipment, space, and access needs; liaising with vendors; managing administrative systems related to project expenses and purchasing; and other duties as required.  May assist with preparation of materials for meetings and presentations, edit and/or draft documents, assist with document layout/graphics, and perform information searched.  

A full description is available at https://libraries.mit.edu/wp-content/uploads/2019/07/JD-Administrative-Assistant-Hayden-Renovation.pdf. 

Job Requirements

REQUIRED:  at least three years’ direct/related experience, advanced-level proficiency with Windows, Google software (Docs, Sheets, etc.) and Microsoft Office (Word, Excel, PowerPoint, Outlook, comfort learning additional programs/systems, keen attention to detail, and punctuality.  Must be able to analyze and solve problems; bring tasks/projects to full completion; exercise independent judgment and discretion; work and communicate effectively with a diverse group of people; and manage competing priorities in a dynamic, fast-paced environment.  Experience with MIT/MIT Libraries tools (e.g., Atlas, Concur, SAP, CMSs, wiki management, Visio, Adobe Creative Suite, and Asana) and work experience in an academic environment/research library desirable.  MIT experience a plus; as is experience with renovation, construction, or project management.  Exposure to project management techniques/tools beneficial.  Position will involve lifting weights of up to twenty-five pounds and traveling between points on campus.  Job #17722-5
Rate of pay:  $19.88/hr minimum, with actual hourly rate based upon qualifications and experience.

Thirty-five hour a week schedule to be determined between the hours of 8:00 A.M. to 6:00 P.M.

This is a temporary, eighteen-month position. 

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.