Events Planning Assistant

Massachusetts, United States
19 Jul 2019
End of advertisement period
19 Sep 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture  and benefits that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future  then take a look at this opportunity.

EVENTS PLANNING ASSISTANT, Center for Environmental Health Sciences (CEHS), to plan and coordinate center events, update website using Drupal, and perform administrative tasks.  Will develop e-newsletters, brochures, fliers, social media, etc.; coordinate and communicate information about events, seminars, poster sessions, meetings, symposium, workshops, etc.; handle event logistics, i.e., registration, determining schedules and venues, selecting caterers and menu, overseeing third-party vendors, etc., while being conscientious of the budget; help develop, maintain, and expand social media programs on Facebook, Twitter, LinkedIn, YouTube, etc.; and create biannual e-newsletters.  Will also use MIT’s B2P system for placing orders, purchase order lookup, and obtaining packing slips; and carry out routine administrative duties including filing, mail distribution, photocopying, ordering office supplies, schedule meetings, overseeing conference room (scheduling and notification), assisting colleagues with tasks in a team-oriented approach, and other miscellaneous office operations.  Must be able to work quickly, efficiently, and accurately under pressure in a fast-paced environment.

Job Requirements

REQUIRED:  a high school diploma; at least three years’ related experience; excellent organizational, interpersonal, email management, and verbal and written communication skills; accuracy and close attention to detail; proficiency with typical office equipment, e.g., copiers, scanners, etc.; and willingness to learn new skills/technologies.  Must be able to prioritize multiple tasks simultaneously and follow through on assignments, work independently and as a part of a team with a diverse group of people, and function effectively in a fast-paced office with tight deadlines.  Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint, and Outlook), Photoshop, and Adobe Acrobat Professional strongly preferred; as is familiarity with design and/or website (DRUPAL) software.  A bachelor’s degree is also preferred.  Job #17724-5

This is a thirty-fiver hour a week, ten month term appointment (August 15, 2019-June 15, 2020).

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.