Administrative Assistant

Massachusetts, United States
19 Jul 2019
End of advertisement period
19 Sep 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture  and benefits that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2, DEVELOPMENT, Sloan School of Management, to provide administrative support to a director and senior associate director, including calendar and meeting scheduling, travel scheduling, expense tracking and reconciliation, and budget and supply management. Will support, organize, and schedule diverse and complex appointments and meetings, travel arrangements, meetings, and presentations; compose and edit documents and PowerPoint presentations; monitor Sloan in-house gift processing; assist with mailings, solicitations, and ad-hoc revenue-generating projects; coordinate and prepare written pieces for the annual giving team, including solicitations and stewardship notes; assist the student-calling program for MIT Sloan and with administrative elements of events such as the preparation of event materials, nametags, attendee lists, highly confidential briefing materials, etc.; proactively support two teams through alumni database coding, reporting, and organizing and maintaining data to achieve goals; support the Leadership Giving Team with personalized, on-campus visits by key alumni with the dean and senior faculty members; and provide exceptional internal and external customer service. 

Job Requirements

REQUIRED: a high school diploma or its equivalent; at least three years of administrative, office, or related experience; experience managing projects and performing data analysis; precise attention to accuracy and detail; excellent organizational and written communication skills; independent judgment and a high level of discretion; ability to analyze, synthesize, and present information; initiative and self-motivation; ability to meet deadlines and work under tight time constraints while managing multiple projects; familiarity with computers and databases and proficiency with Word, Excel, and PowerPoint proficiency; ability to work independently and as a team member and to maintain confidentiality.  Job#17729-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.