At Stanford School of Medicine, more than 7500 faculty and staff create our unrivaled atmosphere of interdisciplinary exploration and collaboration which has produced many of the innovations that sparked a biomedical revolution: MRIs, gene splicing, and stem cell medicine were all born on the Stanford Medicine campus. Today, that same atmosphere, amplified by the astounding intellectual and technological capital that surrounds us in Silicon Valley, gives us an unprecedented opportunity to advance human health.

The Department of Biomedical Data Science (BDS) gathers the brightest people to work collaboratively, across academic disciplines, harnessing the power of data and revolutionizing health care. We are driven by a deep commitment to knowledge and education and a strong desire to explore the boundaries of what is possible and thereby transform science. With a total annual budget of $20 million, the Department of Biomedical Data Science has over 67 faculty and staff working towards Stanford’s innovative culture: cross-disciplinary interests and a collaborative approach generate a prime incubation environment for transformative thought, processes, and systems.

Reporting to the Chair of Biomedical Data Science, the Director of Finance and Administration (DFA) serves as the key business leader for the Department of BDS. In this role, the Director of Finance and Administration partners with the chair and other faculty to manage the financial and administrative areas of the department to include grant management, faculty and academic affairs, and human resources. Additionally, the Director of Finance and Administration will work with the Chair on areas of strategic planning, grant portfolio development, and process excellence.

With a secondary reporting relationship to the Senior Associate Dean of Stanford School of Medicine, the Director of Finance and Administration will also be a key leader at the school, and will work with peers and cross functional teams to enhance the overall school operations to support the mission of the School.

JOB PURPOSE:

Lead finance and administration operations for a School of Medicine's unit or units (institute and academic department). Manage staff to achieve one or more School of Medicine missions, goals and objectives. Ensure compliance in all areas. The duties of this position are typically split between 70% operational and 30% strategic.

CORE DUTIES*:

• Establish business and administrative mission and goals. Partner with faculty leadership on departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop business plans.
• Analyze department needs and make recommendations to senior leaders for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and /or Dean's Office regarding resources to support faculty activities and interests.
• Responsible for overall fiscal wellness and financial operations. Develop and monitor consolidated budget and analyze research funding; implement financial growth and sustainability strategies.
• Recommend and develop strategies for general cost containment, strategic investments, and growth management.
• Manage staff in the day-to-day operations for unit. Responsible for hiring and retaining staff, career coaching, ensuring required training is completed, personal development of direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints. Responsible for workforce planning and administration of staff for faculty and programs.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
• Represent the unit's needs in regard to research and service facilities; negotiate on behalf of the unit's current and future needs with the school.
• Oversee management of all student, fellow, residency related activities and graduate program administration.
• Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit.

* Other duties may also be assigned

DESIRED SKILLS:

• Master’s degree (MBA, Public Health or related field)
• Experience managing NIH and NSF portfolios
• Experience with Pre-Award and Post Award management
• Experience fostering/building relationships across the School of Medicine as well as promoting the mission and initiative for Precision Health.
• Experience partnering with leadership to build and promote the educational curriculum within the department.
• Experience administering or managing operations and finance at an Academic Medical Center

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree or combination of education and relevant experience. Three years of progressively responsible managerial experience, including financial and budget preparation and two years of supervisory experience.

Knowledge, Skills and Abilities:

• Demonstrated supervisory skills including conflict resolution.
• Demonstrated experience implementing financial funding concepts and regulatory agency policies and guidelines.
• Working knowledge of grants and contract administration.
• Strong knowledge of industry standards and/or regulatory requirements.
• Demonstrated ability to identify and analyze all pertinent information/data to make and communicate decisions to meet the unit's current and future financial, research, academic and administrative needs.
• Strong negotiation and effective interpersonal skills.
• Ability to establish a culture of integrity within their unit and with those external to the unit.
• Demonstrate to others that he/she is direct, truthful and credible.
• Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation. Makes decisions effectively and decisively.
• Demonstrated expertise in business and management concepts.

Certifications and Licenses:

• None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
• Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS: WORK STANDARDS:

• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

Additional Information

• Schedule: Full-time
• Job Code: 4151
• Employee Status: Regular
• Grade: M
• Requisition ID: 83967