Research Administrator

California, United States
18 Jul 2019
End of advertisement period
18 Sep 2019
Academic Discipline
Social Sciences, Psychology
Contract Type
Full Time

Research Administrator 2

Stanford University’s Department of Psychology has an exciting opportunity to join our research administration and financial management team. Our program attracts top faculty, students and staff from around the world and continues to grow and evolve. We seek to hire an exceptional candidate with the motivation, skills and experience to make a positive impact and to maintain the department’s high level of excellence.

Psychology is a large and active department with a significant volume and diverse portfolio of federal and non-federal sponsored research projects including subcontracts, subawards and cross-school collaborations. The Research Administrator (RA) will be responsible for both pre and post-award functions, for ensuring compliance with sponsor and university policies and guidelines, and will manage the entire life cycle of awards. Our RA’s are also responsible for the oversight of faculty unrestricted accounts, forecasting and reporting for faculty and other staff, interpreting and communicating department, university and sponsor processes and policy, reviewing and approving financial transactions, reviewing expenditure statements and making corrections when necessary, and for serving as a department resource on research administration and general finance.  The RA will report directly to the department’s Manager of Finance and Research Administration and will collaborate daily with faculty, postdocs, students, research and administrative staff.

This is a busy position requiring a high level of professionalism, productivity, accuracy, initiative, sound judgment and decision making, attention to detail and follow-through. We are seeking an experienced Research Administrator with a background in pre and post-award management, a very strong customer-service and work ethic, excellent communication and technical skills, a collaborative problem-solver, and who interacts well with all levels in a culturally diverse population.  We welcome you to apply to work on our team of engaged, collaborative and fun team members who strive to be the best we can be!

** To be considered, please attach your resume and cover letter to the online application**


  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare, and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.  
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides.
  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. Lead other staff in group projects
  • May participate as a mentor and provide cross-training as needed.

* - Other duties may also be assigned

Education & Experience:

Bachelor's degree and three years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.

Certifications and Licenses:

  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor or similar credential desired.


  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

Schedule: Full-time
Job Code: 4482
Employee Status: Regular
Grade: G
Requisition ID: 83948