Vendor Maintenance Specialist

Massachusetts, United States
16 Jul 2019
End of advertisement period
16 Sep 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture and benefits that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

VENDOR MAINTENANCE SPECIALIST, Office of the Vice President for Finance (VPF)-Accounts Payable (AP), to perform duties in support of Accounts Payable vendor maintenance operations.  Will maintain knowledge of current department and Institute business functions/processes and ensure compliance with all appropriate Institute, federal, and state policies and regulations.  Responsibilities include creating/maintaining accurate vendor information in SAP system/database; acting as a conduit between department, lab, and center contacts and vendors to update and complete records; conducting due diligence on records for vendors to ensure compliance with federal regulations; overseeing file feed uploads and downloads of vendor data from third parties and creating new or updating existing vendors in SAP in compliance with federal 1099 and 1042S reporting; preparing reports on vendor data; ensuring government compliance forms are filed; collaborating with VPF Procurement Operations to maintain integrity of the vendor database; verifying and entering invoices into financial systems; and performing other duties as assigned. 

Job Requirements

REQUIRED:  high school diploma; three years’ related experience, including at least one in customer service; ability to pay close attention to detail, ensure accuracy, anticipate issues and provide guidance on solving problems, multitask, prioritize conflicting priorities from stakeholders, follow through on all assignments/issues, and work independently and as part of a team; excellent customer service, relationship building, and written and verbal communication skills; self-motivation; proficiency with Microsoft Office; and ability to learn new technologies and apply knowledge to resolve problems and implement data validation and management tools.  Bachelor’s degree; knowledge of SAP; purchasing and/or accounts payable experience, preferably in an academic setting; and knowledge of accounts payable tools (Office of Foreign Assets Control, Dunn & Bradstreet, or Convey Tax Compliance Systems) preferred.  Job #17706-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.