Senior Manager Special Events

California, United States
15 Jul 2019
End of advertisement period
15 Sep 2019
Contract Type
Full Time

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy both domestic and foreign as well as international affairs. 

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. 

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.


The Senior Manager of Special Events (SMSE) reports to the Associate Director of Research Operations of the Hoover Institution. The SMSE will provide leadership and direction for new and current event programs and projects of the Hoover Institution in areas of research, Library & Archives, communications/marketing, and public affairs. The SMSE will contribute to the innovative development of strategic plans and long-term objectives that help communicate the Hoover Institution mission to maximize effectiveness and university exposure.

The SMSE will direct and manage the Special Events team and create new event models to achieve objectives with measurable outcomes. This team provides strategic guidance and event management services for institutional events that are core to the mission of the Hoover Institution and is an integral part of the department of Research Operations, coordinating over 150 annual events ranging in size from 15-400 attendees. The SMSE will develop and mentor staff, providing opportunities for professional growth and ensuring the efficient operation of events.


  • Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
  • Provide strategic leadership for the creation, development, and execution of events.
  • Build effective and focused event planning teams; create strong morale and team spirit.
  • Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
  • Work cross-departmentally to prepare and manage complex program budgets and ROI proposals.
  • Delegate both routine and important tasks and decisions, while assuming final responsibility for event logistics through effective team management.
  • Frequently interact with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas or other schools, departments/units.
  • Analyze successes and failures and implement improvements; marshal resources to accomplish goals.
  • Scope the length and difficulty of tasks, projects, and events; help team break down work into process steps. Identify opportunities for synergy and integration.
  • Develop on-going relationships with internal and external partners.

* Other duties may also be assigned.


Education & Experience:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

  • Demonstrated history in creating innovative event planning strategies and successful event collaborations.
  • Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.
  • A collaborative leader who engages and empowers an organized team of event planning professionals, fostering a strong, cohesive team environment.
  • Superior verbal and written communication skills.
  • Skilled at developing a staff of professionals and support personnel. Includes selection, motivation, and leadership of staff, as well as evaluation and development.
  • Demonstrated competency in budget management, cost accounting and vendor contract relationships.
  • Exceptional customer service skills with the ability to cultivate professional business partnerships.

Desired/Preferred Knowledge, Skills, and Abilities:

Demonstrated proficiency using Google Docs; DropBox; Salesforce; Formsite; Eventbrite; iContact;Qualtrix; MailChimp; and MS Access

Certifications and Licenses:

Valid Class C California Driver's License.


  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Ability to obtain and maintain a California Class C license and drive day or night.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


May require some travel and working evenings and weekends.


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
  • The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 4885
Employee Status: Regular
Grade: J
Department URL:
Requisition ID: 83880