Administrative Assistant

Massachusetts, United States
11 Jul 2019
End of advertisement period
11 Sep 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture  and benefits  that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future  then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2, World Wide Web Consortium (W3C), to provide administrative support to the CEO, global business development manager and office administrator. W3C is an international web standards organization with over 400 members and an international staff of over fifty staff spread over four host sites.  Responsibilities include daily calendar management; organizing complex domestic and international travel and expense report processing, handling logistics for local meetings and setting up Webex calls for remote meetings; assisting local MIT mangers with booking conference rooms, providing occasional calendar and meeting support, and taking minutes for weekly management call; assisting with updating and maintaining MIT member records, including help with collections, report generation, and corresponding with members as needed; supporting W3C member events; ordering weekly site lunch and office supplies; and performing other duties as necessary to support the MIT team. 

Job Requirements

REQUIRED:  high school diploma or its equivalent; at least three years’ experience providing professional administrative support, including calendar management, scheduling, organizing travel, taking meeting minutes, event coordination, maintaining member/client records, and resolving member requests; meticulous attention to detail; time-management skills; ability to juggle and adjust priorities; self-motivation and a proactive approach to accomplishing tasks in a fast-paced environment with minimal supervision; excellent communication, interpersonal, and customer service skills; ability to work independently and as part of a team; good judgment and discretion; advanced-level proficiency with PCs/Macs, MS Office, SAP, calendar systems, database systems, and posting and editing website content (HTML and Wiki); and willingness to learn new software and systems.  Bachelor's degree preferred. Experience working with international staff and clients helpful.  Job #17674-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.