Associate Director of Finance and Administration

California, United States
12 Jul 2019
End of advertisement period
12 Sep 2019
Contract Type
Full Time

A very exciting opportunity is available for a multi-faceted diverse position as Associate Director of Finance and Administration serving the Department of Health Research and Policy and the Population Health Sciences unit. Working with the Executive Director of Finance and Administration this position will expose you to many different areas of running a large multi-divisional unit as well as a Basic Science Department. We are seeking an Academic Operations Manager 2 to provide strong financial analysis and reporting, management and coordination of administrative and operations-related functions with substantial impact within these units. Manage staff to achieve the research and teaching mission, goals and objectives of the unit.

Duties include:

  • Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Develop and manage complex budgets and forecasting scenarios for the PI’s of HRP and PHS as well as the general department accounts.  Oversee all faculty grants and portfolios.  Manage budget preperations for new sponsored projects; subawards and subcontracts set-ups. Analyze financial data across all department funding types identifying trends and discrepancies.  Use advanced excel skills to provide reporting and analysis
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Manage through others all day to day operations of multiple units and one academic department.  Exhibit and lead Lean principles and practices.
  • Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
  • Manage the day to day operations of the units/department including HR, Facilities, Compliance, Grant Management, Budgeting, Financials, Space Management, Personnel Management

* - Other duties may also be assigned


  • Proactive, detail-oriented self-starter with extensive prior Stanford University (SOM) grants management (NIH, CIRM, DOD, AHA, MDA, fellowships, etc.) experience. 
  • Desire minimum of 5 years to 10 years relevant experience. 
  • Advanced Excel skills. 
  • Prior extensive management experience desired.


Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.


  • Strong financial expertise in accounting, budget planning and financial forecasting.
  • Strong expertise in grants and contract administration.
  • Strong analytical and problem solving skills.
  • Demonstrated leadership and supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to multi-task and manage deadlines.


  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional evening and weekend hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

Schedule: Full-time
Job Code: 4132
Employee Status: Regular
Grade: K
Department URL:
Requisition ID: 83853

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