Project Manager 3 IT

California, United States
01 Jul 2019
End of advertisement period
01 Sep 2019
Contract Type
Fixed Term
Full Time


Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community in a sustainable and fiscally responsible manner. The department is the steward for a $1.8 billion asset portfolio covering 1/3 of Stanford’s campus and has a $272 million annual operating budget for FY17. R&DE comprises 800+ staff in the following divisions: the Office of the Senior Associate Vice Provost (SAVP Office), Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of four R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology, and Strategic Communications. R&DE houses 13,000+ students and their dependents while serving over 6.5 million meals annually to students, conference, catering, retail, and concession guests and annually hosts a combined 52,000 guests in the Stanford Guest House and on-campus in Stanford Conferences.

R&DE Information Technology consists of 26 full and part-time staff. The department is organized into six teams: CIO office, Portfolio and Project Management Office, Applications Development, Support Services, Security, and Systems Administration. R&DE IT supports over 65 applications and integrations, 2,200 technology assets, and 900+ users.  In addition to providing excellence in everything they do, R&DE IT is dedicated to the mission and core values of Residential & Dining Enterprises.

The Project and Portfolio Management team, of which this position is a member, is looking to expand the team’s portfolio by hiring an experienced Project Manager. This position will assist R&DE IT by managing internal and external projects, help establish and implement portfolio and project management methodologies and procedures, and by creating a community of practice for staff.

This position involves managing the outcome of IT projects with a defined beginning and end. Manages the development and implementation process involving departmental or cross-functional teams. Plans, coordinates and monitors schedules, budgets, staff, and deliverables. Monitors the project from initiation through delivery. Organizes the interdepartmental activities ensuring completion of the project on schedule and within budget constraints. 


Manage the entire collection of projects and/or programs undertaken by an organization or division in a manner that ensures their alignment with the university's strategic objectives. Typically proposes new initiatives and champions the business and technical planning and conceptual efforts for major projects and initiatives. Provide limited technical contribution as needed to successfully complete projects.


  • Organizes the interdepartmental activities ensuring completion of the project/product on schedule and within budget constraints.
  • Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
  • Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
  • Facilitate discussions and negotiations to drive recommendation consensus.
  • Create and help execute comprehensive change management strategy and communication plan relative to project/portfolio scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
  • Project complexity involves some of the most complex, technologically advanced integrations within Higher Education with budgets in the millions of dollars.
  • These elements typically delineate the project management involved at this level: charter origination, scope identification, shaping, and definition; # of disciplines /stakeholders to manage is across-university impact, and city, county, and major donor constituents; risk-manage, control, and report on risk associated with numerous projects and programs, affecting an entire School or business entity's project program and risk sharing and control is the project manager's responsibility; project complexity involves some of the most complex, new technology to be utilized and facilitate decisions requiring consideration of wide influences to drive a decision; primary university relationship is at the deans, donors and executive committee level; cumulative budget/scope from $600k to over $2 million.

* - Other duties may also be assigned 


Education & Experience:

Bachelor's degree in a related field and ten years of progressively responsible, relevant project management experience performing duties similar to those listed above or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to organize work and to manage multiple projects.
  • Exceptional and effective written and oral communication skills to address a wide variety of audiences.
  • In-depth knowledge and understanding of university operations, administration, community, and mission.
  • Ability to productively assemble, engage and lead cross-functional teams.
  • Demonstrated project management ability to employ integration, scope management, cost, quality, human resources, communications, and risk and procurement components.
  • Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
  • Keen grasp of interpersonal and impact awareness.
  • Experience with building or facility management applications.


  • PMI Project Management Professional or PMI Business Analysis
  • Higher Education experience
  • Master Degree

Certifications and Licenses:

  • Project Management Professional (PMP) certified completion of a Project Management Certificate program or certification in process.


  • Frequently sit, perform desk-based computer tasks, and grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, write by hand.
  • Use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
  • Travel locally and cross-university.


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, 

Additional Information

  • Schedule: Full-time
  • Job Code: 4074
  • Employee Status: Fixed-Term
  • Grade: L