Senior Financial Assistant

Massachusetts, United States
01 Jul 2019
End of advertisement period
01 Sep 2019
Contract Type
Full Time

Functional Area: Finance/Accounting
Department: Earth, Atmospheric &  Planetary Sciences
School Area: Science
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No 

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

SENIOR FINANCIAL ASSISTANTEarth, Atmospheric and Planetary Sciences (EAPS), to provide comprehensive financial support for faculty members and their research groups. Will serve as the coordinator for the faculty and PIs of the Programs Atmospheres, Ocean and Climate (PAOC) group; prepare, review, and submit proposals to government agencies, foundations, and other organizations and ensuring all comply with solicitation guidelines and MIT policies; interact with MIT Office of Sponsored Programs; create award spreadsheets, forecast expenses, and develop and prepare financial analysis reports for PIs; advise faculty and researchers monthly on the financial status of award and fund accounts; set up pre-award spending and fabrication and child accounts; setup, oversee, and manage complicated sub-awards; prepare and submit required monthly government reports; monitor research account expenditures to ensure charges are in accordance with approved budgets and comply with sponsor and MIT guidelines; identify noncompliant items and take corrective actions when necessary; manage payroll distribution, track cost sharing and under-recovery, and complete award extensions and/or closeouts on a timely basis; serve as a resource to faculty and research staff on the interpretation of Institute and non-Institute procedures and policies; proactively identify potential issues, troubleshoot, and problem solve; and assist with projects and other duties as requested. 

Job Requirements

 REQUIRED: five years of financial and/or accounting experience; ability to work independently and as part of a team; meticulous attention to detail; ability to set priorities, problem solve, follow through on assigned tasks, and work under deadline pressure; analytical, organizational, and written and oral communication skills; and proficiency with Excel, Word, MIT financial and administrative systems, and sponsored research submission systems (i.e., NSPIRES, FastLane, and  Job #17654-6

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.