Human Resources Administrator

Location
California, United States
Posted
29 Jun 2019
End of advertisement period
29 Aug 2019
Ref
83754
Contract Type
Permanent
Hours
Full Time

The Department of Ophthalmology in the School of Medicine at Stanford University is seeking a Human Resources Administrator to provide administrative support to the Human Resources & Academic Affairs team within our department. This position provides an excellent opportunity for exposure to several aspects of Human Resources in higher education, including faculty and staff recruitment, the faculty appointment and promotion process, onboarding of new hires, compensation and benefits, and workforce development. The ideal candidate will have outstanding attention to detail and accuracy, understanding of and adherence to guidelines around confidentiality and privacy of records, and a demonstrated ability to communicate effectively with diverse audiences. Follow through and meeting deadlines is vital in this role, so a successful track record of facilitating and reporting on the status of ongoing projects is desirable. One year of recruiting experience is preferred. This is an excellent opportunity for someone with strong administrative skills, who can work independently and provide outstanding ‘customer service’ to both internal and external stakeholders.

Duties include:

  • Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
  • Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
  • Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
  • May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
  • Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
  • Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
  • Maintain personnel and human resources related files.
  • Provide general administrative support for human resources staff.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

1 year recruiting experience preferred

EDUCATION & EXPERIENCE (REQUIRED): 

Associate degree and two years of relevant experience, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
  • Experience using email and internet.

PHYSICAL REQUIREMENTS*: 

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS: 

Travel on campus to schools/units, out of town.

WORK STANDARDS: 

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time
  • Job Code: 4701
  • Employee Status: Regular
  • Grade: F
  • Department URL: http://ophthalmology.stanford.edu/

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