Classification Specialist

California, United States
01 Jul 2019
End of advertisement period
01 Sep 2019
Contract Type
Fixed Term
Full Time

Job Purpose

The Library Specialist performs a variety of complex duties within one or more functional areas of a library. Applies specialized knowledge and/or subject expertise under minimal supervision, exercising a high degree of initiative. May supervise employees and manage a small unit or after hours operations by overseeing daily operations and updating and maintaining facilities and equipment.

Core Duties

  • Determine subject content of books in different languages and assign Library of Congress call number and subject keywords.
  • Create abbreviated level bibliographic records according to local policies and guidelines, including deriving a record from copy.
  • Correct complex errors in various types of records that enhance discoverability of library resources in our online catalog (e.g. bibliographic records, call number records, item records, holdings records). 
  • Perform “enhanced” copy cataloging (e.g. adding a call number to resources that lack classification)
  • Review, add, and modify metadata for digital collections by examining the digital objects and applying guidelines specific to the collection.

Minimum Education and Experience Required:

Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities Required:

  • Demonstrated ability to process materials in a wide variety of foreign languages and subjects.
  • Demonstrated computer literacy with word processing, spreadsheets and communication software such as email
  • Record of excellent attendance
  • Experience using or ability to learn one or more library automated systems, proficiency in using SirsiDynix's Symphony preferred.
  • Excellent analytic and problem solving skills.
  • Ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals.
  • Demonstrated ability to maintain consistent accuracy and attention to detail while maintaining a very high level of productivity
  • Good keyboarding skills and physical tolerance for at least six hours per day of keying
  • Ability to communicate effectively in English, both orally and in writing
  •  Ability to work independently and as a team member, under pressure, in a highly demanding environment.
  • Proficiency in reading at least one Western European language besides English (French, Spanish or German preferred); reading proficiency in a Slavic or Baltic language highly desired
  • Ability to determine basic subject matter of materials and inputs appropriate subject keywords in English.
  • Thorough knowledge of catalog records and MARC21 formats, with the ability to effectively search bibliographic utilities (e.g. OCLC)
  • Ability to work with a variety of non-MARC metadata formats.
  • Ability to work with a variety of digitized physical formats (e.g., images, maps) and languages.
  •  Ability to follow and apply the content rules for creating metadata records as specified for individual projects.
  • Ability to locate class numbers corresponding to the main subject using LC's Classification Web database and, as necessary, bibliographic databases.
  • Ability to complete call numbers by assigning appropriate cutter numbers, based on instructions in classification schedules and using LC cutter tables, as well as pre-established cutter numbers, and shelflists against the SUL union catalog.
  • Perform copy cataloging as needed.
  • Performs "level-3" (abbreviated-level) cataloging conforming to current local and national standards.
  • Demonstrated library experience working with serial publications
  • Demonstrated experience creating and editing metadata for serial print archives

Physical Requirements:

  • Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.
  • Ability to work in an environment that is dusty and or moldy
  • Ability to lift books that are up to 10 pounds
  •  Ability to kneel and reach
  • Must be able to stand for many hours

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 1733
Employee Status: Fixed-Term
Grade: E
Requisition ID: 83709