Coordinator, Varsity Facilities

California, United States
28 Jun 2019
End of advertisement period
28 Aug 2019
Contract Type
Full Time

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletic program in the country. We are the proud Home of Champions! We lead the nation with 123 NCAA championship titles, completed an unprecedented sweep of both the men’s and women’s Capital One Cups, and brought home the Learfield Director’s Cup for 25 straight years. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit. Our actions and staff are guided by the core tenets of the Athletics Department culture, “The DAPER Way”, which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively. 

Are you ready to inspire champions? If yes, then this may be the right opportunity for you! 

The Stanford University Department of Athletics, Physical Education and Recreation is currently accepting applications for the position of Coordinator, Varsity Facilities. This position is responsible for the overall management of Arrillaga Family Sports Center (AFSC) and Arrillaga Hall as well as tasks assigned throughout Varsity facilities and other administrative duties. Reporting to the Assistant Director, Facilities, this position is essential to the operation of our administrative buildings as well as in assisting all Varsity facilities throughout DAPER.


  • Efficiently manage AFSC and Arrillaga Hall
  • Act as lead contact for all facility needs.
  • Coordinate repairs and day-to-day maintenance.
  • Conduct regular inspections and inventory logs of the buildings.
  • Assist in the creation and management of a sound budget.
  • Become fluent within card reader and surveillance camera systems for building security.
  • Utilize and oversee conference room scheduling software.
  • Work directly with University representatives of IT, Sustainability, and University Facilities on related items.
  • Collaborate with Home of Champions Manager to ensure smoother operation of HOC.
  • Successfully establish efficient routines and protocols within the newly built Arrillaga Hall
  • Develop best practices and preventative maintenance plans.
  • Create facilities operations onbarding.
  • Coordinate needs with rowing programs & BeWell staff group.
  • Work directly with Boathouse Manager on related items.
  • Collaborate with Risk Management to create & implement an emergency response and evacuation plan.
  • Complete administrative tasks imperative to the operation of DAPER
  • Support Facilities team in coordinating Surplus recycling and asset management.
  • Ensure efficiency of ancillary equipment amongst facilities.
  • Manage and oversee staff luxuries including but not limited to locker rooms, break areas, copy room, shipping supplies and stationary.
  • Other duties as assigned.


  • Bachelor’s Degree and five years related, demonstrated management experience, or a combination of education and relevant experience is required.
  • Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel.
  • Demonstrated experience working with subcontractors/vendors and ability to monitor project activities while ensuring compliance with internal/external regulators.
  • Experience analyzing and interpreting policies.
  • Knowledge of environmental and safety rules, regulations and policies.
  • Excellent interpersonal skills with the ability to communicate with a wide range of individuals and staff at all levels.
  • Work cohesively with Facilities team in joint tasks and projects.
  • Ability to exercise good judgement and decision making in dealing with pressures and demands of the collegiate athletics environment.

Required Certifications and Licenses:

Valid California Non-Commercial Class Driver’s License.

Working Conditions:

Requires 24-hour response availability seven days per week for emergency situations.

DAPER’s Integrity:

This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for insuring that his/her involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You:  

Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply:

Please include a cover letter, resume, and three references submitted as a single attachment with your application. All applications must be submitted via Stanford’s Careers webpage.

Additional Information

Schedule: Full-time
Job Code: 4372
Employee Status: Regular
Grade: G
Requisition ID: 83702