Manager of Finance and Research Administration

California, United States
27 Jun 2019
End of advertisement period
27 Aug 2019
Contract Type
Full Time

Stanford University’s Department of Psychology has an exciting opportunity to work as Manager of Finance and Research Administration, which is a highly visible and critical role within our organization. Our program attracts top faculty, students and staff from around the world and continues to grow and evolve. We seek to hire an exceptional candidate with the motivation, skills and experience to make a positive impact and to maintain the department’s high level of excellence.

Psychology is a large and active department with a significant volume and diverse portfolio of federal and non-federal sponsored research projects, including subcontracts, subawards and cross-school collaborations. The Manager will be responsible for both pre and post-award functions and for ensuring compliance with sponsor and university policies and guidelines. The Manager is also responsible for the oversight of faculty unrestricted accounts and various departmental funds, daily financial operations and controls, regular forecasting and reporting for faculty and management, setting of department financial processes and policy, and for serving as the department’s expert resource on research administration and general finance. The Manager will report directly to the department’s Director of Finance and Operations, will supervise two financial analysts/research administrators, and will collaborate daily with faculty, postdocs, students, research and administrative staff.

This is a busy and complex position with limited supervision requiring a high level of professionalism, productivity, accuracy, initiative, sound judgment and decision making, attention to detail and follow-through. We are seeking an experienced Research Administrator with a background in pre and post-award management, a very strong customer-service and work ethic, excellent communication and technical skills, a collaborative problem-solver, and who interacts well with all levels in a culturally diverse population.

To be considered, please attach your resume and cover letter to the online application.


  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff.

* Other duties may also be assigned


  • Education & Experience:
  • Bachelor's degree and five years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Expert in project management, including managing international collaborations and complex multi-sub award contracts.
  • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
  • Extreme attention to detail.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
  • Certifications and Licenses:
  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.


  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

  • Schedule: Full-time
  • Job Code: 4483
  • Employee Status: Regular
  • Grade: I
  • Requisition ID: 83694