Development Project Manager, Stanford Law School

California, United States
27 Jun 2019
End of advertisement period
27 Aug 2019
Contract Type
Full Time


The Development Project Manager will serve a critical role in supporting the major gift team in a diverse range of areas including data and reporting, events, donor and volunteer correspondence, and administrative support. Reporting to the Director of Development, Major Gifts, the project manager will provide support to major gift and corporate and foundation relations officers, and help the major gift team achieve its ambitious goals be establishing and implementing effective data and reporting systems and delivering project and administrative services.  The successful candidate will be an energetic and enthusiastic individual interested in joining a dynamic and hard-working team, a self-starter who takes initiative, like to own projects and is able to prioritize his/her/their work.


  • Assist the major gift officers in tracking, analyzing, and reporting on fundraising progress.
  • Provide assistance with travel and complex meeting scheduling for major gift team.
  • Create and manage list reviews and donor/project proposals.
  • Help draft confidential briefing memoranda and prospect backgrounds for law school dean, faculty, and university leaders, to prepare them for individual meetings and events.
  • Maintain updates to the database including entering contact reports, log a call, and updating strategy and solicitation information.
  • Support major gift team in major gift, next generation or other event needs including creating invitation lists, tracking attendance, assisting with logistics and other event details.
  • Develop a comprehensive knowledge of SLS–including knowing the names of key volunteers and donors–and how they help SLS.
  • Compose and edit internal and external correspondence.
  • Help train and support volunteers, and track their activities in the university external relations database.
  • Retrieve information about prospects and donors, review and update records, and generate complex reports using the university external relations database.
  • Track budget and conduct financial projections for department
  • Organize and maintain electronic and hard copy files.
  • Prepare gift transmittals and troubleshoot issues with the Development Services department and the Controller’s Office.
  • Build and maintain a network of relevant contacts within the OOD and the university in general, and stay informed on current development priorities, university initiatives, and activities.

* - Other duties may also be assigned


Education & Experience:

Bachelor's degree and two years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Customer service focus and good interpersonal skills
  • Effective communication skills, both written and oral
  • Ability to interact with a wide range of people using a high degree of professionalism
  • Excellent administrative skills including minimum typing speed of 65wpm and calendar management experience
  • Strong proficiency with information technology, including Microsoft Office and database systems such as Salesforce and Oracle
  • Flexibility to work as part of a team, or independently as needed
  • Ability to work efficiently in a fast-paced environment, prioritizing multiple concurrent projects, meeting deadlines, and achieving goals
  • Exceptional attention to detail and follow-through
  • Demonstrated resourcefulness and initiative
  • Good judgment, high energy, a positive attitude, and a good sense of humor
  • Knowledge of Stanford, higher education, and/or development desired
  • Certifications and Licenses:
  • Valid California Non-commercial Class Driver's License


  • Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job


May require working flexible hours, including nights and weekends


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

Schedule: Full-time
Job Code: 4290
Employee Status: Regular
Grade: G
Requisition ID: 83683