Executive Assistant

Location
Massachusetts, United States
Posted
27 Jun 2019
End of advertisement period
27 Aug 2019
Ref
17633
Contract Type
Permanent
Hours
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

EXECUTIVE ASSISTANT, Schwarzman College of Computing, to provide complex administrative support for the dean of the new Schwarzman College of Computing, an interdisciplinary hub for work in computer science, AI, data science, and related fields. Will independently initiate, organize, and implement systems/procedures to efficiently manage special projects, reports, and presentation preparations; and plan, execute, and manage special projects and activities for dean’s meetings.  May support other staff members as required, including associate and deputy deans.  Responsibilities include representing the dean to high-level internal/external constituents; answering policy questions and determining appropriate course of action; establishing and maintaining influential and strategic relationships; managing dean’s correspondence and other important documents/reports; identifying projects to improve operations and developing and implementing action plans; tracking the dean’s action items; composing and editing correspondence and documents, conducting research as needed; coordinating travel and associated materials and reimbursements; calendar management; maintaining files; providing logistical support (space, A/V, catering) for events, luncheons, dinners, conferences, and campus visitors; responding to telephone/email inquiries; developing and maintaining databases; and handling other duties and special projects as requested. 

Job Requirements

REQUIRED: seven years’ related experience; strong organizational and interpersonal skills; ability to multitask in a high-pressure environment with changing priorities and limited supervision; experience with SAP, Word, Excel, PowerPoint, and online calendar software; willingness to adapt to and learn new systems as needed and to develop comprehensive knowledge of organizational policies and practices in order to interpret policies, answer questions, and make recommendations; attention to accuracy and detail; discretion and judgment with confidential information; and ability to problem solve and work independently, cross-functionally, and as a team player.  Bachelor’s degree preferred.  Job #17633-6

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.