Managing Director, SOM Operations
- Full Time
Stanford University School of Medicine, located in the heart of Silicon Valley, is a premier research-intensive medical school. Our mission is to improve health through discovery and innovation in patient care, education, and research. Stanford University School of Medicine is comprised of 30 academic departments and eight interdisciplinary institutes; has 2,600 full-time faculty, including seven Nobel laureates; 1,400 postdoctoral scholars; 500 medical students; 1,150 PhD and MS candidates; 1,300 residents and clinical fellows, and 3,500 staff. Faculty deliver care to patients and train the next generation of physician leaders at Stanford Health Care and Stanford Children’s Health. In 2018, faculty received over $680 million for sponsored research. The School’s budget will exceed $2.8 billion in 2020.
We are seeking an energetic and accomplished leader who is inspired by making change happen as part of a large and diverse team of professionals. The position will work closely with the Senior Associate Dean for Finance & Administration who directs the operations and finances for the organization. The Managing Director will provide leadership to many projects which involve multiple faculty and staff leaders from central Dean’s Office units and departments, and requires synthesizing multiple perspectives. Key success factors will include developing organization structure, defining success metrics, projecting financial requirements, identifying sources for financial sustainability, facilitating communications and recruitments, onboarding, and coaching/guidance/project direction to ensure the outcomes are achieved.
These projects will support one or more school or Stanford Medicine-wide functions in areas where the Senior Associate Dean, Finance and Administration, has primary or shared responsibility. Every project will involve multiple stakeholders and success will be determined by the Managing Director’s ability to synthesize perspectives and develop buy-in. Project examples include:
- Develop a road map for the School’s business intelligence requirements, incorporating both central and departmental perspectives.
- Guide the establishment of a new operation for clinical research across Stanford Medicine’s physician foundation network.
- Develop plans for expanded shared research infrastructure across the school, such as clinical research service units, which will propel the next generation of translational research.
- Develop and deploy an operations effectiveness dashboard to help identify areas of weak internal controls requiring more focused management attention, in conjunction with the Associate Dean Fiscal Affairs & CFO.
- Participate with the executive teams for school-wide process excellence efforts to remove barriers in order to impact progress in changing business processes. This will periodically involve working with central university functions to facilitate process and systems change.
- Plan and deploy methods for spreading usage of productivity tools.
In addition to providing management of special initiatives/projects such as the ones above, this position will design and manage communications, meetings, and other events to enhance collaboration across the units reporting directly or indirectly to the SAD F&A.
The Managing Director will be able to staff his/her projects utilizing the ASA1 from the SAD F&A’s office, as well as other team members who work directly for the Associate Deans/Direct Reports of the SAD F&A. The Managing Director will supervise the ASA1, and in future budget years, hiring additional staff may be possible.
* - Other duties may also be assigned.
- Master’s degree (BA, Health Care Administration, Public health or related field). A minimum of five years of progressively responsible managerial experience.
- Knowledge of budgeting.
- Minimum of three years of supervisory experience.
- Proficiency with tools such as; Zoom, Slack and Jabber.
EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor's degree in Science, Engineering, Accounting, Finance, Business, or other related field and five or more years of progressively responsible, relevant process improvement leadership experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Mastery and experience using and applying process improvement best practices/techniques, and project management skills in a structured project environment.
- Demonstrated experience modeling business processes using a variety of tools and techniques.
- Ability to work with little or no direction in environments resistant to change or unable to change quickly.
- Exceptional communication skills and the ability to communicate and present appropriately at all levels of the organization through written and verbal methods.
- Excellent influence management skills, including the ability to manage senior management and other key stakeholders.
- Ability to work across multiple, distributed, silo’d, functional groups.
- Strong enterprise-wide vision, seeing the big picture, recognizing critical details and dealing with ambiguity.
- Aptitude for understanding organization operations and culture and the related functional capabilities of implemented enterprise applications (custom and off-the-shelf).
- Strong proficiency in Microsoft Office and software applications involving dynamic models and process flows.
- Proven ability to effectively facilitate a training session, one on one, or with a group.
- Constantly perform desk-based computer tasks.
- Occasionally stand, walk, use a telephone, lift, carry, push and pull objects that weigh up to 20 lbs., write by hand.
- Rarely reach or work above shoulders, kneel/crawl, climb, twist, bend, stoop and squat, grasp forcefully, sort and file paperwork, operate foot and or hand controls, lift, carry, push and pull objects that weigh up to 21 to 40 lbs.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- Travel locally, around campus.
- Occasionally work evenings/weekends.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
- Schedule: Full-time
- Job Code: 4128
- Employee Status: Regular
- Grade: N