The Financial Analyst will provide research administration and finance support for the Human-Centered Artificial Intelligence Institute (HAI). You will report to the Director of Administration, manage two direct reports and manage day to day finance operations for HAI. This position is responsible for the financial integrity of a multi-million-dollar budget that includes a large volume and diverse set of funds.
You will be responsible for the cost control and analysis, report preparation and oversight subject to Stanford and Federal guidelines plus cost sharing requirements on a high-volume of federal and non-federal research grants, contracts, gifts and designated funds. You will work independently and collaboratively with HAI and partner organizations’ faculty and staff as well as staff from other University departments (central and academic) on matters of financial management, funds monitoring, grant/contract proposal submissions, award reconciliation and reporting.
Ideally, the Financial Analyst will have demonstrated experience in finance, research administration, and employee supervision, as well as advanced degrees and certifications in finance and research administration. The financial analyst will have a proven track record of successful proposal preparation and post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects.
As part of an incipient organization, a motivated individual will have the opportunity to make substantial contributions in other functional areas related to building the initiative, offering a substantive career development opportunity in a challenging and entrepreneurial environment.
Perform complex finance functions and/or activities with programmatic impact on the institution, requiring professional expertise and application of internal policies and systems and external regulations. May manage a key area within a finance operation or department/unit.
- Perform and design ad hoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
- Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations. May develop annual budget for individual department/unit.
- Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
- Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
- Develop reports and presentations of complex financial data and metrics for management and third parties.
- Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
- Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
- Develop and maintain desktop procedures and process documentation for area of responsibility.
- Define requirements, develop and implement complex test cases, perform system testing and analyze results.
- Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
- Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.
- May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
* - Other duties may also be assigned
Education & Experience:
Bachelor’s degree and four years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
- Demonstrated knowledge of financial systems; internet and computer literacy.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
- Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
Certifications and Licenses:
- Constantly sitting.
- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
- Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
- Rarely reach/work above shoulder.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
Job Code: 4452
Employee Status: Regular
Requisition ID: 83633