Executive Assistant, Centre for Social Impact
At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.
UNSW is currently implementing a ten-year strategy to 2025 and our ambition for the next decade is nothing less than to establish UNSW as Australia’s global university. We aspire to this in the belief that a great university, which is a global leader in discovery, innovation, impact, education and thought leadership, can make an enormous difference to the lives of people in Australia and around the world.
UNSW Business School is a leader in business education and research in the Asian region and one of the largest Business Schools in Australia with more than 16,500 students, 500 academic and professional staff and more than 80,000 alumni and partners. The Business School offers a full suite of business degree programs at undergraduate, postgraduate, coursework and research levels, including the AGSM MBA programs and a range of Executive Programs.
About The Centre for Social Impact (CSI)
The Centre for Social Impact (CSI) is a national research and education centre dedicated to catalysing social change for a better world. CSI is built on the foundation of three of Australia’s leading universities: UNSW Sydney, The University of Western Australia, and Swinburne University of Technology.
Our research develops and brings together knowledge to understand current social challenges and opportunities; our postgraduate and undergraduate education develops social impact leaders; and we aim to catalyse change by drawing on these foundations and translating knowledge, creating leaders, developing usable resources, and reaching across traditional divides to facilitate collaborations.
CSI National and CSI UNSW is located on the UNSW Sydney campus (Kensington) within the UNSW Business School where the centre is aligned with the strategic priorities of the University and from where it leads interactions with students, alumni, industry, government, professional bodies, and the community.
About the role
- $85,326 - $91,023 plus 9.5% superannuation and leave loading
- 12 month Fixed-term contract
- Full-time (35 hours per week) – Flexible working arrangements will also be considered (including part-time or job share)
The Executive Assistant will provide proactive business support to the Centre CEO and Director – Social Impact Industry. The position will ensure administrative matters are actively prioritised, handled efficiently and that activities are managed to enable the leadership team to make the most effective use of their time. These objectives will help to increase the centre’s reputation for research leadership in social impact by establishing a strong, thriving, high quality research environment.
The role of Executive Assistant reports to the Chief Executive Officer and has nil direct reports.
Specific responsibilities for this role include:
- Providing high level executive and administrative support to the Centre CEO and Director – Social Impact Industry exercising initiative, discretion and confidentiality.
- Acting as the first point of contact, responding to queries and requests, filtering correspondence and prioritising urgent and often sensitive matters as required.
- Complex diary and email management, using initiative to prioritise competing requests and assisting with the preparation of responses.
- Secretariat for CSI Board, National and Senior Leadership Teams and other committees as required, including meeting coordination, agenda composition, catering, documentation of minutes and actions and ensuring follow up actions are managed in a prompt and accurate manner.
- Coordinating CSI national reporting and communications including data collation and interpretation, preparation of briefing notes and reports, document compilation and developing presentations.
- General Administrative duties for the CEO & Director – Social Impact Industry including processing and reconciling financial expenses and coordination of travel arrangements in accordance with UNSW policies and procedures.
About the successful applicant
To be successful in this role you will:
- Hold a relevant tertiary qualification with substantial relevant experience in a similar position, or an equivalent knowledge gained through any other combination of education and/or training.
- Demonstrate high-level organisational and time management skills, with experience in managing multiple tasks and conflicting deadlines, prioritising workload appropriately.
- Work efficiently and with initiative to identify, analyse and resolve administrative issues ensuring effective outcomes and process improvements.
- Demonstrate excellent communication skills with strong writing and editing skills with the ability to produce high quality work accurately and efficiently.
- Exhibit strong computing capabilities, including high competency level with Office 365 applications and preferred high competency level with Microsoft Excel, CRM systems, desktop publishing and Dropbox.
You should systematically address the selection criteria listed within the position description in your application. Please apply online - applications will not be accepted if sent to the contact listed.
Talent Acquisition Consultant
02 9385 0962
Applications close: 11:30pm, Tuesday 25th June 2019
UNSW aspires to be the exemplar Australian university and employer of choice for people from diverse backgrounds. UNSW aims to ensure equality in recruitment, development, retention and promotion of staff, and that no-one is disadvantaged on the basis of their gender, cultural background, disability, sexual orientation or identity. We encourage everyone who meets the selection criteria to apply.