Office Assistant

California, United States
19 Jun 2019
End of advertisement period
19 Aug 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

OFFICE ASSISTANT, edX (part-time, 20-25 hrs.wk.), to assist with daily operations.  Will act as the first point of contact for the office, guaranteeing that every visitor, client, or employee is greeted and welcomed.  Responsibilities include providing coverage for the reception desk; creating and managing an inventory of office supplies by purchasing and stocking supplies for the office; coordinating daily lunches and providing help with events including set-up, catering, and cleaning; collaborating with administrative assistants and other internal colleagues to prepare for meetings and events; monitoring and restocking kitchen inventory of snacks, beverages, and other supplies on a daily basis; supervising caterers and other service staff during daily lunch; coordinating with maintenance contractors, vendors, and cleaning crew to monitor plumbing, appliance maintenance, electrical, and other services as needed; and assisting with projects as requested by management.  Will report to the office manager.  

Job Requirements

REQUIRED: at least one year of experience in customer service, hospitality, or related industry; comfort with ambiguity; good customer service, organizational, and communication skills; meticulous attention to detail; and ability to manage competing priorities; and a proactive approach to problem solving.  Experience in Microsoft Office and G Suite apps preferred.  Job #17599-3

The schedule for the position is Monday through Friday, preferably from 8:30 A.M to 1:30 P.M. (with some flexibility possible).  

As edX grows, there is potential for this position to become full-time. 

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.