Administrative Officer

Massachusetts, United States
18 Jun 2019
End of advertisement period
01 Aug 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE OFFICER, Brain and Cognitive Sciences (BCS), to serve as senior administrator with comprehensive responsibility for managing administrative functions, including personnel and financial issues, student services, building operations, and space allocation.  Will provide counsel and comprehensive support to department head and associate heads, members of BCS Council, faculty, students, and other staff members regarding finances, personnel, operations and other policy matters; develop reports and projections for annual budget process, strategic plans, annual president's report, and other special studies; maintain statistical data for financial, development, and strategic planning; coordinate new hire paperwork  for faculty hires and assist with new hire relocation; monitor tenure-track promotions, appointments, and retirements; develop budget and financial projections and advise on financial issues; interview, hire, train, supervise, and manage administrative and support staff; consult with the director of strategic scientific development on development plan/initiatives; oversee monitoring of all departmental accounts, pre- and post-research awards and all facets of sponsored research, and graduate student financial aid planning and projections; coordinate building repair and maintenance, process and oversee space changes, conduct annual space audit, maintain space accounting, and oversee environmental health and safety compliance; and perform other duties as needed.

Job Requirements

REQUIRED:  bachelor's degree; at least five years’ management experience in all aspects of university administration; excellent analytical, financial, organizational, oral and written communication, supervisory, and interpersonal skills, good judgment, tact, discretion with sensitive and confidential matters; ability to manage changing and conflicting priorities; and advanced-level knowledge of databases, spreadsheets, and accounting principles.  MIT experience strongly preferred.  Knowledge of MIT financial, human resources, and operational systems highly desirable.  Job #17594

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.