Receptionist

Location
California, United States
Posted
18 Jun 2019
End of advertisement period
18 Aug 2019
Ref
83516
Contract Type
Fixed Term
Hours
Full Time

Introduction:

The Stanford Institute for Economic Policy Research (SIEPR) is Stanford’s thought leader for understanding the economic challenges, opportunities, and policies affecting people around the world. At its core are SIEPR’s over 100 faculty members who represent all seven schools at Stanford. With SIEPR support, they study a vast array of economic policy-relevant areas in the U.S. and around the world, collaborating with other established and up-and-coming researchers from within and outside Stanford.  

Building on its strong foundation of 36 years, SIEPR intends to strengthen and amplify its impact in its mission to catalyze and promote evidence-based knowledge about pressing economic issues, leading to better-informed policy solutions for generations to come.  SIEPR envisions a future where policies are underpinned by sound economic principles and generate measurable improvements in the lives of people in the U.S. and around the world.

JOB PURPOSE:

SIEPR seeks a highly-motivated, professional and organized Administrative Associate (AA) to support a number of teams at SIEPR.  The AA will be the first person most visitors see at SIEPR as s/he will be the primary receptionist.

The AA will be supervised by SIEPR’s Facilities Manager and will be responsible for serving as a resource on general inquiries and helping with administrative and operational support processes.

The successful candidate will be professional and willing to help out wherever it is needed.  S/he will have the ability to juggle competing demands and priorities with the highest degree of professionalism and accuracy and must possess excellent communication skills.  The AA must be able to exercise sound judgement in a variety of different situations.

CORE DUTIES*:

  • Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.
  • Disseminate routine communications such as memos, notices, emails, and letters.
  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
  • Support the development team by generating acknowledgment letters, updating donor records in database, and recording RSVPs for events.
  • Track facility and/or office equipment, such as keys, vehicles, and projectors, via logs, and schedule repairs as needed.
  • Review invoices for accuracy, and initiate purchase requisitions.
  • Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
  • May make travel arrangements as directed in compliance with unit, university, and sponsor policies.
  • Create and maintain electronic and hard copy files and filing systems.
  • Setup office spaces and/or support coordination of basic office moves.
  • May provide guidance to temporary and student employees on routine matters.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma or equivalent.

Knowledge, Skills and Abilities:

  • Basic computer skills and demonstrated experience with office software and email applications
  • Ability to follow through and complete assigned tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.

Certification and Licenses:

None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu.

Additional Information

Schedule: Full-time
Job Code: 4101
Employee Status: Fixed-Term
Grade: D
Requisition ID: 83516

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