Investment Accountant

California, United States
14 Jun 2019
End of advertisement period
24 Aug 2019
Contract Type
Full Time

Job Summary

Financial Asset Accounting (FAA) records, reconciles, analyzes and reports on Caltech’s approx. $3.5 billion of investments and other assets which consist primarily of an endowed investment pool (POOL), bond proceeds investment pool (POOL B), Separately Held Endowed investment accounts, licensed stock investments (OTT), trust investments, short-term gift/grant investments and sundry other asset accounts. In addition, FAA is responsible for various aspects of the investment administration including the administration of gifts of securities, wire transfer requests, payment requests, miscellaneous cash receipts and various compliance and tax reporting deliverables.

The Investment Accountant partners with the FAA manager and other staff to ensure that all investment deliverables are completed timely, accurately and in compliance with Caltech’s policies and procedures. The Investment Accountant generally works independently and helps implement process changes to increase productivity and strengthen internal controls.

Job Duties

Accounting: Maintain accurate and timely accounting, reporting and analysis for investment pools, Separates, Stock Gifts, OTT and other accounts as assigned:

  • Monitor, analyze, collect and maintain investment data and investment reports to prepare journal entries for recording, analyzing and reporting investment activity; ensure that all investment transactions are recorded accurately and timely
  • Prepare wire transfer requests to process authorized cash receipts and disbursements including pool sweeps
  • Monitor, record and reconcile cash receipts & disbursements in the investment cash accounts
  • Reconcile investments between general ledger, the custodian(s) and investment managers
  • Perform reconciliations and analyses on accounts and ad hoc analyses as required
  • Provide accurate, reliable, timely and pertinent financial reports to customers and management including key schedules, reports and interim and year-end audit schedules
  • Maintain the licensing stock portfolio by valuing and recording the stockholdings that are IPO approved
  • Research, value, account & reconcile securities gifts received & sold (Clearing Account(s)); maintain stock gift records including key data (e.g. valuation, trade and sale data, net asset classifications, etc.)
  • Update current policies and procedures for all assigned areas
  • Miscellaneous administrative support as needed (e.g. prepare 1098’s, payment requests, cash receipts)

Basic Qualifications

  • Bachelor’s degree
  • 2 or more years of related work experience
  • Demonstrated knowledge of and proficiency in accounting principles
  • Proficient oral and written communication skills and ability to work effectively with others in finance and throughout campus
  • Ability to carry out instructions received in either verbal or written form for the above job duties
  • Ability to work with a high degree of detail and must be able to manage and prioritize multiple tasks and deadlines
  • Familiarity with computer applications: Windows, Outlook, Word, and Excel
  • Demonstrate proficient data management and analysis skills using Excel (data functions, formulas, filtering, pivot tables) and reporting tools (e.g. Cognos, On-line Web Reporting tools)

Preferred Qualifications

  • Prior experience with investments, investment accounting, fund accounting, audit, and/or Oracle

Required Documents

  • Resume