The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
The Division of Finance is responsible for an array of centralized financial functions of the University. Our various departments are responsible for administrative services that support financial accounting and disbursement activities, research administration, external and internal investments, cash and debt management, risk management and student registration and financial aid. http://www.finance.upenn.edu/default.asp
This position is based on a Workday Security Role function (payroll partner) that supports Academic Pay, Monthly Pay, and Weekly Pay processes and procedures, shifting focus of Payroll from a historically transnational processing environment to an analytical mentality. Reporting directly to the Payroll Manager, and drawing on a strong understanding of all areas of compliance throughout the gross-to-net lifecycle, the Payroll Analyst is responsible for reviewing, analyzing, reconciling and interpreting payroll data as it relates to payroll taxation, garnishments, and regulatory compliance for payroll processing. The Payroll Analyst is also responsible for reporting, analysis and maintenance of payroll processes and systems. Finally, this position provides payroll processing support to employees, including, but not limited to, initiating and reviewing payroll related tasks, as well as identifying and resolving issues impacting payroll.
Key accountabilities and responsibilities of this position include:
- Manage Work Day business process work flows to perform accurate and timely completion of business process for payroll, preparation of funding, payroll reconciliations, and report distribution.
- Identifies and researches issues/system defects (with/without guidance) and formulates resolutions/recommendations by analyzing fact patterns and applying/following SOP and best practices.
- Process off cycle, on-demand and manual payments, outside of the standard pay cycles
- Identify and resolve payroll discrepancies by researching and understanding federal, state and local requirements; analyzing payroll and payroll tax data, including gross-to-net calculations; and evaluating and understanding the ‘down-stream’ impact of the discrepancy and corrective actions. Work cross-functionally with other teams in the Benefits, HR, and other key Management areas including school/center personnel in the processing and analysis of weekly and monthly payroll
- Act as a subject matter expert for researching, troubleshooting and resolving integration and production issues, applying best practices and ensuring long-standing solutions. Understand cross functional impacts of certain configuration decisions and touchpoints.
- Analyze account reconciliations of payroll-related data in the University general ledger and ADP tax filing system; partner with the accounting lead to resolve reconciling items
- Identify and develop ideas for improving the Workday business specific processes and methodologies. Provides resolution in accordance with due dates and documents/maintains SOP documentation and processes. Escalates noncompliance issues related to processes/procedures as appropriate.
- Process accurate and timely year-end statements such as W-2, W-2C, 1042-S, and other related documents
- Manage garnishment processing according to state regulations, review gross-to-net calculations for accuracy, and ensure payment requests are made to disburse funds to appropriate agencies timely.
- Work with Payroll Manager to ensure current and accurate system documentation, coordinate and/or perform testing of system modifications, and develop, provide, or coordinate system training, educational tools and materials
- Generates ad hoc reports by running and or writing queries and analyze for accuracy.
- Ensure compliance with Penn policies and procedures, governmental regulations, wage tax laws, segregation of duties, DOL, and other federal and state legislation impacting payroll; adhere to control objectives established
A Bachelor’s Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required.
- Strong payroll reporting and analytical skills
- Demonstrated proficiency with Microsoft Word and Excel
- Demonstrated proficiency with Workday (preferred)
- Payroll tax experience required. Multi-State payroll tax experience preferred
- Working knowledge of generally accepted accounting principles, practices, and procedures
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.